Qualifications:

• Bachelor’s degree of accounting or business from a college or university
• Three to five years of work experience in a related area of accounting and purchasing.
• Must possess a working knowledge of LINQ mainframe or similar mainframes.

Supervises:

• Accounts Payable Specialist, Purchasing Specialist and System Operator/Accountant

Nature of Work:

The Assistant Finance officer is to assist in the administration of the district’s business affairs so as to provide the maximum services for the financial resources available.

Knowledge, Skills, and Abilities:

• Considerable knowledge of grammar, vocabulary and punctuation
• Considerable knowledge of office practices and procedures
• Considerable knowledge of bookkeeping
• Considerable knowledge of accounting techniques and procedures
• Skill to operate a computer and typewriter
• Ability to compile and summarize information
• Ability to access information through a computer network, or from a mini-or main-frame computer
• Ability to use moderately complex, WORD processing or spreadsheet software programs
• Ability to reconcile divergent entries
• Ability to learn, interpret and explain policies, regulation and programs
• Ability to resolve problem situations
• Ability to schedule variable work

Essential Job Functions:

• Runs payroll payable checks including direct deposit monthly.
• Prepares automated 202’s for state/federal funds through BUD system.
• Posts budget amendments for all funds.
• Posts all adjusting journal entries for all funds.
• Sets up all new budget account codes for all funds and monitor as needed.
• Prepares and posts all adjusting entries for yearend audit, including balance sheet when audit is complete.
• Orders state and federal cash for expenditures.
• Prepares analysis of deposit for all funds, makes deposits and posts to general ledger including interest for STIF account.
• Manages and maintains state public school fund bank account to maintain 1% funds remaining each month.
• Maintains child nutrition meal participation sheets to interface with general ledger.
• Handles stop payments and other bank related business, including positive pay.
• Reconciles all bank statements for all accounts.
• Post budgets and revenues for all funds.
• Annually files Unclaimed Property Report.
• Requests funds for grants and reimbursements, such as COPS.
• Reconciles general ledger and DPI monthly reports.
• Performs audit of each school twice a year.
• Maintains Financial Manual and serves as liaison for school with School/Funds/Central Funds and provide training.
• Substitutes for Assistant Superintendent Financial and Business Services as needed in departmental meetings and conferences.
• Performs other duties and responsibilities as assigned by supervisor.