Qualifications:

• High School Diploma or equivalent
• Experience supporting a high level administrator or possession of technical knowledge in a specialized area is preferred. Nature of Work: Employee performs a large variety of clerical duties involving interaction with other departments. Employee functions as the primary support to a high level administrator. Work is directed by precedents or broad policy. Employee utilizes a large variety of guidelines, some of which may be technical and require interpretation, to analyze facts and determine the correct procedure to use. Employee may develop procedures for non-technical and non-complex problems, and is expected to resolve problems independently.

Abilities:

• Considerable knowledge of grammar, vocabulary and punctuation
• Considerable knowledge of office practices and procedures
• Considerable knowledge of bookkeeping
• Some knowledge of accounting techniques and procedures
• Skill to operate a computer and typewriter
• Skill in fast and accurate shorthand
• Ability to compile and summarize information
• Ability to access information through a computer network, or from a mini-or main-frame computer
• Ability to reconcile divergent entries
• Ability to learn, interpret and explain policies, regulation and programs
• Ability to resolve problem situations
• Ability to schedule variable work
• Extensive Word Processing skills; school software; Internet; e-mail, WORD, EXCEL, PowerPoint Essential

Job Functions:

• Identifies sources needed and compiles a variety of data.
• Codes data from a complex and/or large number of coding sources.
• Traces and reconciles disagreements records.
• Maintains a variety of complex ledgers.
• Determines soundness of requests for materials or small amounts of money and rejects or approves.
• Sets up and maintains files or storage of a large and varied number of subjects.
• Files and retrieves information from an alphabetical, chronological, numerical, or by
• subject filing system.
• Purges files by prescribed procedures.
• Operates large variety of standard office equipment.
• Originates design and layout and types tabular material, charts and statistical materials.
• Locates, identifies and gives out appropriate and accurate information.
• Composes drafts or official minutes, records or polices
• Composes narrative materials with interpretative information relating to one or few program area(s).
• Performs other duties and responsibilities as assigned by supervisor.