452 Executive Assistant Jobs in Miami, FL
Levata is Hiring an Executive Assistant Near Miami, FL
We are seeking an Executive Assistant to support the CEO and President of Levata. The Executive Assistant will enable the CEO’s efficiency through effective calendar management, travel planning, and personal assistantship. The ideal candidate must have strong attention to detail, organizational skills, professionalism, the ability to handle multiple duties under stress and time constraints, and an aptitude for project management. This person must be able to work independently, supporting additional Executive Leaders on occasion. Confidentiality is a MUST for this role.
What You'll Do :Executive Administration Support:
- Coordinate and manage the CEO's schedule, including scheduling meetings, appointments, and travel arrangements.
- Arrange domestic and international travel itineraries for the CEO.
- Prepare meeting agendas, presentations, professional correspondence, and other materials as needed.
- Serve as the primary point of contact for internal and external stakeholders seeking access to the CEO.
- Manage incoming correspondence, emails, and phone calls.
- Attend meetings with the CEO, take minutes, and follow up on action items.
- Provide on-site support for large in-office meetings including coordinating monthly board meetings and those events hosted by any Executive, as needed,
- Tasks include coordinating meals, dinner reservations, pre-reading material distribution, and meeting space scheduling.
- Provide personalized support to the CEO as required.
- May coordinate personal tasks for CEO, including travel and calendar management.
- Assist in coordinating vendor events/lunch and learns.
- Provide a point of contact for all outside team members, visitors, and vendors ensuring compliance with visitor processes.
- Lead the planning, scheduling, and execution of corporate events, such as President’s Club and Sales Kick Off.
- Plan and coordinate all engagement activities for the Chicago office, such as the holiday party, summer outings, team-building activities, and other recognition events.
- Act as a Brand Ambassador for the Chicago office for all company-wide initiatives and related activities.
- Responsible for ensuring office and kitchen supplies are regularly inventoried, ordered, received, stocked, and distributed.
- Ensure that office equipment is functioning properly and coordinate with internal and external vendors for office and building maintenance needs.
- College degree preferred or equivalent work experience.
- Five (5) years of experience supporting an executive team.
- Marketing aptitude
- Travel administration and calendar management expertise.
- Office management experience to a team of 150 .
- Experience planning company events and meeting coordination.
- Excellent organizational skills, ability to multitask, and to prioritize effectively.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Ability to maintain strict confidentiality and handle sensitive information with discretion.
- Proactive attitude with a willingness to take on new challenges and learn new skills.
- build trust. You always act in a customer’s best interest and do what you say you will do.
- take action. You respond quickly to customers and seek excellence in everything you do.
- think BIG. You have an eye to the future and bring expertise and creativity into every interaction.
- make it easy. You find ways to solve problems and bring clarity to complex challenges.
- win together. You are inclusive and collaborate to delight the customer and deliver success together.
Apply now and become part of a community that understands that great outcomes are the product of great collaboration. As partners in transformation, we work closely with our customers and teams to deliver extraordinary results. Everything we build, we build together.
What We Offer
- Competitive compensation coupled with a comprehensive benefits package including medical, dental, vision, life, flexible spending, 401k, holiday and paid time off, parental leave and a pre-tax transit program.
If you have a disability or special need that requires an accommodation in the application process, Click here to request assistance with Request for Accommodation in the subject line.
Job Summary
Full Time
$77k-97k (estimate)
06/25/2024
10/12/2024
The job skills required for Executive Assistant include Scheduling, Presentation, Microsoft Office, Planning, Coordination, Initiative, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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