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Receptionist/Practice Group Assistant
$34k-44k (estimate)
Full Time | Business Services 3 Weeks Ago
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Lewis Brisbois Bisgaard & Smith LLP is Hiring a Receptionist/Practice Group Assistant Near Cleveland, OH

Overview

The Cleveland, OH office of Lewis Brisbois is seeking a Receptionist/Practice Group Assistant with a minimum of one (1) year of experience with legal matters, preferably in a law firm environment. The essential functions of this position include performing a variety of duties to support the secretarial staff in various groups including, but not limited to, hard copy and electronic filing; calendar management; managing and ordering supplies; hearing preparation; transcription; entry of attorney time and expense reports; and receptionist duties including receiving calls, clients, vendors, and deliveries and directs them to appropriate individual(s) within the firm according to established policies and procedures.
We offer competitive compensation and in addition, Lewis Brisbois offers a range of benefits including medical, dental, vision, life insurance, 401k with employer contribution, as well as sick and vacation time. We also offer excellent opportunities for growth and advancement while working with a collaborative team. We would love to have you join our office in Cleveland supporting attorneys and office staff.

Responsibilities

Job specifications/requirements:
    • Receives and records oral information from telephone callers or in person, and communicates it to attorneys and staff
    • Operates a multi-line telephone console in order to relay incoming calls
    • Meets and greets clients and visitors to the law office and ensures proper clearance and routing of such parties in accordance with firm policies
    • Ensures guests are directed to restrooms, offered beverages and are comfortable in the reception area
    • Receives and records mail/deliveries to the firm and/or individuals in the firm and routes them accordingly to the proper recipient
    • Scan and file hard copy and electronic documents, including maintenance and quality control of firm electronic files
    • Maintains master office calendar, conference room schedule and organization
    • Maintains neatness of lobby and reception area
    • Tracks and ensures any building issues are addressed by the landlord
    • Tracks and orders supplies for office including kitchen
    • Assist Secretaries with calendaring/docketing duties
    • Perform other related duties as assigned
    • Reliable, consistent attendance in the office is required
    • Ability to type a minimum of 40 wpm
    • Ability to distinguish legal documents
    • Comfortable with technology, including Microsoft Office programs and pdf programs
    • Must be organized and have excellent attention to detail
    • Must possess exceptional mental focus and concentration
    • Ability to perform repetitive tasks
    • High School Diploma or equivalent
Lewis Brisbois is not accepting search firm submissions for this position.

Qualifications

#LI-ONSITE
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Job Summary

JOB TYPE

Full Time

INDUSTRY

Business Services

SALARY

$34k-44k (estimate)

POST DATE

06/03/2024

EXPIRATION DATE

08/12/2024

WEBSITE

lewisbrisbois.com

HEADQUARTERS

LOS ANGELES, CA

SIZE

1,000 - 3,000

FOUNDED

2008

CEO

JON E HOKANSON

REVENUE

$200M - $500M

INDUSTRY

Business Services

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About Lewis Brisbois Bisgaard & Smith LLP

Heroux Partners PLLC ceased business operations on July 21, 2013. Founder and Managing Partner Christopher Heroux is now a Partner and Vice-Chair of the National Corporate Practice Group in the Denver and Houston offices of Lewis Brisbois Bisgaard & Smith LLP. www.lewisbrisbois.com

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