What are the responsibilities and job description for the Human Resources Assistant position at Lewis-Clark State College?
LC State is seeking a detail-oriented and organized part-time Human Resources Assistant to support our HR team in various administrative tasks. The idea candidate will have experience in electronic files, scanning and converting hard-copy documents into digital files, and planning and organizing the training calendar.
Hourly Rate: $15.00 per hour commensurate with experience
Working Hours: Part-time; up to 19 hours per week. Monday through Thursday; 10:00 am - 12:00 pm and Friday; 11:00 am - 2:00 pm.
Qualifications:
- A high school diploma or equivalent, as well as some college coursework in human resources or a related field, is a plus.
- Previous administrative or HR experience preferred, but not required.
- Customer service skills
- Strong organizational skills with attention to detail.
- Proficiency in office software.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong communication skills, both written and verbal.
- Ability to work independently and manage time effectively in a part-time, flexible work environment.
Key Responsibilities:
- Customer Service: Answering and directing phone calls to HR staff and assisting with walk-in customers.
- Electronic Filing and Document Organization: Assist in streamlining and organizing electronic HR files, ensuring all documentation is accurately stored and easily accessible. Help identify and resolve any discrepancies in existing digital records.
- Scanning and Digitizing Documents: Scan and convert hard copy personnel files, applications, contracts, and other HR-related documents into digital formats. Organize digital files in a structured, searchable manner for easy retrieval.
- Filing System Cleanup: Assist in cleaning up and organizing the current physical filing system by identifying outdated or redundant files and converting them into electronic formats as appropriate.
- General HR Support: Provide general administrative support to the HR department as needed, including employee record maintenance, HR newsletter, and other duties as assigned.
- Professional Development/Wellness: Planning and organizing professional development and wellness training calendar.
- New Hire Paperwork: Sending out reminders for potential new hires to complete necessary paperwork (background checks, etc.)
Application Procedure: Please upload the following documents
- Cover Letter
- Resume
- 3 Professional References
Application review will begin immediately and position will remain open until filled.
This position is subject to the successful completion of a background check. LC State is an EEO/AA/VETS employer.
Salary : $15
