JOB
Lewis County is currently hiring an Office Assistant within the Prosecutor's Office located at 345 W Main St, 2nd Floor Chehalis, WA 98532. This is a Teamsters Local Union No. 252 represented position.
ALL APPLICANTS MUST GO TO THE LEWIS COUNTY WEBSITE TO GET DETAILED INSTRUCTIONS ON HOW TO APPLY. APPLICANTS WHO DO NOT FOLLOW DETAILED INSTRUCTIONS LISTED ON THE COUNTY WEBSITE POSTING WILL BE DISQUALIFIED.
Job Type: Regular Full-Time; Non-Exempt
Salary Range: Grade 115: $3,825 - $5,142/mo.
NATURE OF WORK Under close supervision, conducts a variety of routine general office functions for assigned area of work; provides customer service to the public; and performs other related duties as assigned.
ESSENTIAL FUNCTIONS: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
Answers and directs incoming calls to appropriate departments and/or individuals; responds to basic inquiries regarding departmental services, policies, and procedures; greets and directs visitors.
Provides customer service to the public and/or outside agencies; updates trial line.
Maintains departmental calendars; schedules meetings and appointments.
Prepares, copies, scans, processes, and/or distributes correspondence, forms, faxes, notices, and other types of documents.
Updates and maintains departmental records, files, lists.
Conducts research, compiles data, and prepares a variety of departmental reports.
Works with local law enforcement in regards to evidence status and case disposition.
Conducts background checks.
Performs data entry and/or other routine clerical tasks; receives, sorts, and distributes departmental mail.
Imports intake reports and/or discovery received into case management system.
WORKING ENVIRONMENT / PHYSICAL DEMANDS: Work is performed in a standard office environment and/or at the public counter; subject to sitting for extended periods of time, standing, walking, bending, reaching, and lifting of objects up to 30 pounds.
DISTINGUISHING CHARACTERISTICS:
This is the journey level in the Office Assistant series. Incumbents have acquired basic clerical knowledge and are granted a greater degree of independence as further experience is gained.
EMPLOYMENT STANDARDS:
High School Diploma or G.E.D. equivalent; AND one (1) year clerical experience.
Depending on area of assignment, a valid Driver’s License and/or other specialized licenses or certifications may be required.
KNOWLEDGE AND SKILLS:
Knowledge of:
County policies and procedures.
General office practices and equipment.
Standard computer software applications.
Telephone etiquette and customer service protocols.
Departmental operations relative to area of assignment.
Skills in:
Performing a variety of clerical functions.
Responding to inquiries and providing customer service to the public.
Preparing and maintaining correspondence, reports, and other documentation.
Establishing and maintaining effective working relationships with other staff, County departments, outside agencies, and the general public.
Communicating effectively verbally and in writing.