We are seeking a highly organized, detail-oriented Executive Assistant to join the team and uplift the work of the executive team. This includes diligent calendar management, travel coordination, correspondence, expense management, and coordinating and supporting ad hoc administrative projects. The incumbent must be a self-starter and enthusiastic about supporting the executive team. The Executive Assistant will ensure strong team coordination across departments and Executives. We are looking for a candidate who communicates with ease via email and on the phone, can anticipate needs, is highly organized, and is passionate about the company’s mission.
You will be a strong fit if you enjoy being part of a team with big ambitious ideas and you gain energy from bringing a smooth systematic process to manage the chaos. You are comfortable working in a fast-paced team environment with some level of ambiguity in which decisions are made quickly and support the evolving needs of the business. You are a clear and kind communicator and proactively bring things up to your colleagues that need to be discussed. You are open to new ideas and feel great when you hit or exceed your goals.
This role requires an in-office presence 5 days a week; dependent on business needs.
Primary Responsibilities

• Extensive coordination and scheduling of internal and external meetings, conference calls, and video conference meetings, utilizing Outlook and Video Conferencing on behalf of supported Executives
• Manageonsite and offsite meetings, including arranging for any catering and document distribution, IT needs
• Prioritize Outlook calendar items and resolve calendar conflicts, informing Executive of meeting changes and keeping them on schedule throughout the day
• Coordinate set up and clean up of conference rooms
• Management of international and domestic travel, meeting coordination, expense reports and logistics for the executive(s), and triaging changes as they arise
• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Support office management needs as they arise
• Assist other Admins. in firm-wide tasks when requested
• Organize and maintain the filing of relevant documents

Required Skills & Qualifications

• A minimum of 8 years of experience, in progressive administrative functions
• Previous track record of success in supporting C-suite level executives required
• Highly professional phone and written communication skills
• Excellent problem-solving capabilities, with timely resolution, demonstrating an ability to work independently with limited guidance and exercise independent judgment, including knowing when to elevate concerns or issues.
• Technology savvy and willing to learn new systems in a short time
• Highly responsive and able to work on evenings and weekends when needed to support business needs
• Self-starter with a willingness to do what it takes to fulfill all relevant work requests and ensure a smooth outcome on matters large and small
• Eager, can-do attitude, willing and wanting to learn and take on projects as needed in a dynamic environment
• Prior experience in a start-up environment is strongly preferred
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Excellent verbal and written communication skills
• Discretion and confidentiality