1 Executive Secretary, Special Revenue and Programs Job in Lexington, SC
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Executive Secretary, Special Revenue and Programs
$74k-94k (estimate)
Full Time
7 Days Ago
Lexington County School District One is Hiring an Executive Secretary, Special Revenue and Programs Near Lexington, SC
Job Title: Executive Secretary, Special Revenue and Programs
Reports to: Chief Academic Officer or District Level Director
Terms Of EmploymentSupport Staff Salary Schedule
Grade: 11
FLSA StatusNon-Exempt
General SummaryUnder general supervision is responsible for accurately and securely maintaining and documenting records for multiple district programs and funding at the state, local, and federal level, special funding, and grants as assigned.
Essential Functions
Working ConditionsConducts duties in an office environment with no significant exposure to environmental conditions. Requires ability to maintain constant attention and meet deadlines. Physical demands are restricted to office work requiring lifting/moving of items weighing up to twenty-five pounds. Occasional local travel is required; no overnight travel is required. Job requires the operation of standard office and technology equipment.
ResponsibilityRecord keeping responsibilities, as assigned. No supervisory responsibility. Duties require maintaining constant attention and meeting deadlines. Requires the ability to prioritize tasks.
EvaluationPerformance of this job will be evaluated annually in accordance with provisions of the school board’s policy on evaluation of support personnel.
Disclaimer StatementThis job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required.
Reports to: Chief Academic Officer or District Level Director
Terms Of EmploymentSupport Staff Salary Schedule
Grade: 11
FLSA StatusNon-Exempt
General SummaryUnder general supervision is responsible for accurately and securely maintaining and documenting records for multiple district programs and funding at the state, local, and federal level, special funding, and grants as assigned.
Essential Functions
- Supports and upholds the mission, vision and strategic goals of Lexington County School District One.
- Effectively interacts, communicates and collaborates with all stakeholders.
- Establishes a safe, supportive, positive and productive working and learning environment.
- Provides assistance in administrative areas such as compiling data, verifying records and reports for accuracy, and providing information and assistance to stakeholders.
- Effectively communicates district, state and federal policies, procedures and operations.
- Provides clerical assistance and back-up to accounting specialist when needed.
- Requests quotes from vendors, secures vendor contracts, enters purchase requests and follows procurement procedures
- Operates general office and technology equipment needed for daily activities.
- Prepares district, state and federal records and reports, grants and entries for data systems as assigned.
- Follows all assigned state funds and federal regulations and procedures independently.
- Monitors and keeps documentation for five years plus current fiscal year for all of the following federal and state-sponsored grants and emergency funds applicable. Documentation may include, but is not limited to:
- Federal timesheets for Title I, Title II, Title III, Title IV, and ATSI
- Time and attendance records and certificates of 100% employment
- District and School-level monitoring records for Title I, Title II, Title III, Title IV, ATSI, or others as assigned.
- Private school letters for Title I, Title II, Title III, and Title IV
- N&D Memorandum of Agreements (MOA)
- Invoices for services provided under the MOA
- N&D Annual Count reporting
- Inventory control records
- Documenting required meetings
- Principals’ Attestation
- HR documentation for federally-funded employees
- Maintain grant policies and procedures
- Maintain application, inventory, and personnel files.
- Assists with audits for any applicable programs as assigned. Documentation includes, but is not limited to:
- Federal timesheets
- Time and attendance records and certificates of 100% employment
- District and School-level monitoring records
- Private school letters for Title I, Title II, Title III, and Title IV
- N&D Memorandum of Agreements (MOA)
- Invoices for services provided under the MOA
- N&D Annual Count reporting
- Inventory control records
- Documenting required meetings to include agenda, minutes, announcement, and sign-in sheets
- Principals’ Attestation
- Maintains confidentiality regarding all employee and student information.
- Interpret rules, regulations, and policies and use mature judgment in making decisions.
- Establish and maintain effective and professional working relationships
- Participates in all professional meetings and training sessions as required.
- Selects, requests, and maintains an inventory of technology tools, equipment, supplies and materials needed for daily activities; provides for safe storage and proper use of all tools, equipment and materials.
- Effectively uses personal computing devices and software applications for the management of pertinent information and communication.
- Performs other related duties as required.
- High school graduate with a minimum of five years secretarial experience preferred; any equivalent combination of training and experience which provides the required knowledge, skills and abilities
- Bookkeeping experience preferred
Working ConditionsConducts duties in an office environment with no significant exposure to environmental conditions. Requires ability to maintain constant attention and meet deadlines. Physical demands are restricted to office work requiring lifting/moving of items weighing up to twenty-five pounds. Occasional local travel is required; no overnight travel is required. Job requires the operation of standard office and technology equipment.
ResponsibilityRecord keeping responsibilities, as assigned. No supervisory responsibility. Duties require maintaining constant attention and meeting deadlines. Requires the ability to prioritize tasks.
EvaluationPerformance of this job will be evaluated annually in accordance with provisions of the school board’s policy on evaluation of support personnel.
Disclaimer StatementThis job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required.
Job Summary
JOB TYPE
Full Time
SALARY
$74k-94k (estimate)
POST DATE
06/21/2024
EXPIRATION DATE
07/18/2024
WEBSITE
lexington.net
HEADQUARTERS
Lexington
SIZE
<25
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