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Job Title: Temp-to-Perm Executive Assistant
Location: New York City (NYC), Hybrid Schedule
Schedule: Monday-Friday, 8:00 AM - 5:00 PM (Must be in-office when supported individuals are present)
Hourly Rate: $40-55 per hour (Based on Experience)
Overview: We are seeking a highly organized and experienced Executive Assistant for a temporary-to-permanent position in New York City. The ideal candidate will have previous experience supporting C-Suite executives, managing domestic and international travel arrangements, and possess exceptional organizational and communication skills. This role requires flexibility in schedule to accommodate the needs of the executives, including occasional work outside of regular business hours.
Key Responsibilities:
Executive Support: Provide comprehensive administrative support to multiple C-Suite executives, including calendar management, scheduling meetings, and coordinating travel arrangements.
Calendar Management: Efficiently manage complex calendars, prioritize appointments, and proactively anticipate scheduling conflicts.
Travel Coordination: Arrange domestic and international travel accommodations, including flights, hotels, ground transportation, and visa processing. Ensure travel itineraries are well-organized and all necessary arrangements are made.
Communication Liaison: Serve as a primary point of contact for internal and external communications, screen phone calls, emails, and inquiries, and respond promptly with professionalism.
Meeting Coordination: Coordinate and prepare materials for meetings, including agendas, presentations, and necessary documents. Attend meetings as needed, take accurate minutes, and follow up on action items.
Document Management: Organize and maintain electronic and physical filing systems, ensuring documents are easily accessible and confidential information is securely handled.
Event Planning: Assist in planning and coordinating corporate events, conferences, and meetings as required.
Flexibility: Demonstrate flexibility in schedule to accommodate the needs of the executives, including occasional work outside of regular business hours and travel support during executive trips.
Qualifications:
Previous experience providing executive support to C-Suite executives, supporting more than one individual simultaneously.
Proficiency in calendar management, travel coordination, and office administration.
Strong organizational skills with the ability to prioritize tasks and manage time effectively.
Excellent communication and interpersonal skills, both written and verbal.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Ability to maintain confidentiality and exercise discretion in handling sensitive information.
Prior experience working in a nonprofit organization is a significant advantage.
Bachelor's degree preferred but not required.
Note: This position offers the opportunity for permanent employment based on performance during the temporary period. Candidates must be eligible to work in the United States.
Pay Details: $40.00 to $55.00 per hourFull Time
$90k-116k (estimate)
07/26/2024
09/25/2024
The job skills required for Executive Assistant include Presentation, Microsoft Office, Written Communication, Attention to Detail, Project Management, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.