1 Administrative Coordinator Job in Pasadena, TX
LHH is Hiring an Administrative Coordinator Near Pasadena, TX
Position: ADMINISTRATIVE COORDINATOR
Type: long-term contract (approx. 6 months)
Location: 100% ONSITE (77507 zip code)Pay Range: $23-27/hr DOE
Work Schedule: Mon-Thurs (9 hours/day) & Fri (½ day)
SUMMARY:
This role provides administrative, special projects, SAP, production reporting, public and employee relations support to the leadership team, administration, and maintenance. The Administrative Assistant is also responsible for managing calendars, schedules, and support for internal and external meetings.
DUTIES:
- Handles highly confidential information; organizes and maintains files
- Answering phone inquiries, directing calls, and providing basic company information
- Comfortable performing clerical duties, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed
- Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed
- Plans/organizes and implements events such as meetings, business luncheons, or client dinners
- Manages executive schedule and acts as liaison for executive team
- Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings
- Prepares information and research for executive needs
- Assist with the planning of company events, meetings, and employee team building activities or special projects
- Order and distribute office supplies and business items as needed
- Sort and distribute mail for the department
- Comfortable in a fast-paced environment with multiple tasks and projects at hand
- Able to organize and manage large amounts of files, tasks, schedules, and information
- Self-directed and able to work without supervision
- Answers phone inquiries, directs calls for executive team
- Able to perform all clerical duties, taking memos, maintaining files and confidential information, organizing documents as needed
- Support Administrative and Maintenance Staff with day-to-day tasks and various assigned projects
- Support Maintenance department with KPI reporting, fleet maintenance, etc.
- Support Safety with Job Safety Audits, Loss Control Checklists and Planned General Inspections and Safety Compliance reports into the proper programs
- Daily mail sorting and distribution, in addition to screening incoming mail and telephone calls
- Generate required letters, memos and forms
- Coordinate management travel; create and submit expense reports
- Order and distribute office supplies; order meals for meetings and visitors as needed
- Design and/or maintain all necessary forms for maintaining records
- Coordinate special events
- Produce and distribute the quarterly newsletter
- Maintain the Bayport website
- Oversee update, filing, distribution, and maintenance of reports, including environmental reports, HDPE production report, special reports for the Superintendents, and contractor reports including:
- Emergency headcount for HDPE
- Contractor hiring and headcount
- Termination
- PAR’s
- Training
- Safety
- SAP expert user. Provide SAP technical and training support for maintenance staff. Assist purchasing with SAP problems relating to purchase requisitions.
- Create modifications, work orders, purchase requisitions, PMs, maintain work orders and coordinate immediate needs between purchasing and maintenance
- Maintain and issue the weekly after-hours coverage document
- Understand, support, and comply with all plant safety policies and procedures including the use of loss control software for loss control reporting and communication
- Other duties as assigned
- High School Diploma or equivalent required; bachelor’s degree preferred
- Advanced computer skills, including MS Office, MS Project, SAP, Contribute
- Strong MS Excel skills
- Proficient in SAP a huge plus
- Excellent written and verbal communication skills
- Detail oriented and precise with excellent organization skills
- Exceptional communication skills, both verbal and written
- Excellent time management and prioritization skills
- Minimum 3 years of administrative and clerical experience
- Extensive experience in scheduling appointments and updating calendars
Search managed by: Nicole Vassiliades
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Job Summary
Part Time
Hospital
$49k-61k (estimate)
09/08/2024
10/03/2024
lenoxhill.northwell.edu
NEW YORK, NY
1,000 - 3,000
Private
FRANCK DANZA
$1B - $3B
Hospital
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The job skills required for Administrative Coordinator include Administrative Support, Time Management, Verbal Communication, Planning, Leadership, Communication Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Coordinator positions, which can be used as a reference in future career path planning. As an Administrative Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Coordinator. You can explore the career advancement for an Administrative Coordinator below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Coordinator job description and responsibilities
They may correspond with clients and office staff, train and supervise other administrative employees and complete a number of projects and office-related responsibilities.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Coordinator jobs
Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need.
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Step 3: View the best colleges and universities for Administrative Coordinator.
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