The office assistant plays a key role in supporting the administrative functions of the office, assisting various departments, and facilitating smooth day-to-day operations. This position requires excellent organizational skills, attention to detail, and the ability to multitask effectively.

Duties and Responsibilities:

1. Administrative Support: Provide administrative assistance to office staff and management, including drafting correspondence, scheduling appointments, and managing calendars.
2. Reception: Greet visitors, answer incoming calls, and direct inquiries to the appropriate person or department. Maintain a professional and welcoming reception area.
3. Data Entry: Accurately enter and maintain data in electronic databases, spreadsheets, and other documentation systems. Ensure data integrity and confidentiality.
4. Filing and Organization: Organize and maintain physical and electronic files, documents, and records. Implement efficient filing systems to facilitate easy retrieval of information.
5. Office Supplies Management: Monitor inventory levels of office supplies and place orders as needed. Ensure adequate stock of essential supplies and equipment.
6. Meeting Coordination: Assist with the coordination of meetings, conferences, and events. This may include scheduling, preparing meeting rooms, arranging catering, and coordinating travel arrangements.

Qualifications:

• Proven experience in an administrative role or office environment , at least 2 years.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.
• Excellent communication skills, both verbal and written.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.