LHH Recruitment Solutions is seeking a part time candidate to do AP and Payroll. This is a 100% onsite role in Gurnee, IL. The hours would be 24 hours per week starting out and then later if candidate would like to continue to be part time long term or full time, they can accommodate either of those directions.
Direct Hire Worksite Location: 100% onsite in Gurnee, IL
Pay: $23-27/hour (DOE)
Seeking a candidate who understands the accounting principles, debits and credits, when entering a transaction how it affects the accounting books, analytical thinker, can point out errors and be vocal if they see errors and also improve processes if they see a way to do that. Seeking a candidate with an accounting background and someone who is well-rounded with a strong understanding of how accounting works overall.
Software – ERP, Paylocity, Excel
Responsibilities:The use of two systems that work together and are integrated.
Daily tasks:

• Import all invoices received each day into the pVault system and process them for approval.
• Identify approved invoices and review them to verify completeness and accuracy.
• Export approved invoices daily to the accounting system.
• Answer calls from vendors about invoices as needed. (i.e. status of payment, etc)
• Contact vendors for information as needed (i.e. W-9 forms, questions about invoices, etc.)

Weekly tasks:

• Review AP invoice aging and work with staff to ensure timely payments to vendors
• Cut checks (bi-weekly) to pay vendors
• Prepare positive pay report for import to bank website
• Review statements from vendors and verify all invoices listed are received, gather any missing invoices from vendors based on their statements.
• Scan and index checks
• Enter new vendors into accounting software

Basic Payroll Duties:We use an online system to pay employees and employment taxes, etc. We also enter payroll into Sage 300 CRE for reports and job costing.
Weekly tasks:
Field payroll is submitted on Monday or the first working day of the week.

• Work with field to gather all field time as accurately as possible.
• Prepare and submit field payroll for import to Paylocity and Sage
• Balance Paylocity and Sage against each other before submitting final payroll to either system. (both systems must be kept in balance.)
• Update and maintain timecard spreadsheet
• Import field timecards into pVault and index for storage
• Prepare union reports and submit to the various unions on a monthly basis.

Additional tasks – as needed:

• Work with staff to correct any mistakes – missed time, incorrect pay rates – as needed
• Cut manual payroll checks if needed
• Enter new employees into both Paylocity and Sage
• Correct entries for employees as needed (i.e. pay increases, change of address, etc)
• Prepare certified payroll reports from Sage weekly
• Export CPR information for IDOL projects (submitted by another employee)
• Collect CPR from subcontractors
• Review CP reports and follow up with subcontractors for missing or incorrect reports
• Maintain files of all CPR
• Submit or prepare for submission CPR by job by month for project owners and/or engineers based on their requirements.
• Learn how to find the CPR information in project specifications and how to set up CPR in various systems as required by the specifications.
• Become proficient in the different rules/laws regarding certified payroll reports.

Basic Administrative duties:

• Answer phones
• Open and distribute mail and packages received by other carriers (UPS, FedEx, etc)

Skills Required

• PDF expertise
• Proficient in Outlook, Word and Excel
• Ability to learn other systems as required
• Good communication skills
• Time Management
• Organization

Please apply right away if you are interested!
Pay Details: $23.00 to $27.00 per hour
Search managed by: LHH
Equal Opportunity Employer/Veterans/Disabled
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The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.