Full Time / 10 Month

Administrative Assistant - Registrar/Guidance

The job of Administrative Assistant - Registrar/Guidance is done for the purpose/s of providing clerical support to guidance counselors at a school site; establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.

This job reports to Principal

Essential Functions

Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.

Collects payments for a variety of financial debts (e.g. fines, fees, etc.) for the purpose of completing transactions and/or securing funds.

Compiles data (e.g. grade reports, standardized testing, permanent records, etc.) for the purpose of preparing reports or processing requests.

Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.

Interacts with students for the purpose of educating students.

Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.

Maintains student records and supports the Parent Portal for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.

Prepares a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.

Processes a variety of documents and materials (e.g. grades, MAP information, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.

Researches assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information for addressing department operations.

Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.

Supports guidance counselors for the purpose of providing services to staff, students and parents.

Other Functions

Performs other related duties as assigned (e.g. building duties coverage as needed, etc.) for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; understand written procedures, write routine documents, and speak clearly; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: English grammar/punctuation/ spelling/vocabulary; office equipment/software; and office practices.

ABILITY is required to schedule activities, meetings, and/or events; gather and/or collate data; and use basic, job- related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; setting priorities; being attentive to detail; working as part of a team; and working with frequent interruptions.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; monitoring budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, 20% standing. The job is performed in a generally hazard free environment.

Experience:Job related experience is required.

Education: High school diploma or equivalent.

Equivalency:

Required TestingCertificates and Licenses

None Specified None Specified

Continuing Educ. / TrainingClearances

None Specified Criminal Justice Fingerprint/Background Clearance

Liberty Public Schools is an Equal Opportunity Employer and promotes a drug free workplace. We have multiple opportunities and welcome you to apply for any position you feel you are qualified to perform.

Applicants for Liberty Public Schools must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.

• Salary schedules are published on our website:Liberty Public Schools