Life Flight Network is one of the most prominent not-for-profit air ambulance organizations. As the industry's trailblazers, we constantly raise the bar for safety, excellence, social justice, and innovation in the skies and on the ground.

Being a member of our esteemed team means embarking on a career defined by distinction, pride, compassion, and unwavering service.

We are a group of dedicated professionals who thrive in a high-octane, collaborative environment. Our collective brilliance shines as we come together to make a difference in the communities we serve.

Here, you'll find the best and the brightest talents, who are second to none in their dedication and expertise.

Are you ready to unleash your potential and make a real impact in your community? If you're seeking a rewarding and fulfilling path, then look no further - Life Flight Network is the place where your aspirations will take flight!

The Office Administrative Assistant is responsible for answering phones, greeting visitors, receiving mail and packages, processing incoming faxes, maintaining the front office lobby and common areas, preparing correspondence, and performing other clerical duties as requested.

The position also provides confidential, complex, and diversified administrative support to departments as needed.

QUALIFICATIONS :

• Three to five years experience in an administrative support role requiring discretion, judgment, and performance of a wide range of secretarial / admin support functions is required
• Pre-hospital, healthcare, or aviation experience preferred
• Demonstrated ability to organize and work independently and with a team
• Working knowledge of the Microsoft office suit of programs; Excel, PowerPoint, etc.
• Ability to compose specialized or sensitive correspondence and reports
• Ability to edit documents for grammar, punctuation, etc. and general functionality
• Effective positive human relations skills including tact, diplomacy, discretion and ability to work with all levels of staff and leadership
• Ability to communicate effectively and efficiently, both written and oral
• Ability to process large mailings, expense reports, and travel arrangements as needed
• Acute attention to detail

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Answers and directs incoming calls on main phone line
• Greets visitors, determines their needs, and arranges for them to meet with the proper party
• Maintains list of expected visitors
• Receives, sorts and distributes all incoming mail. Posts outgoing mail and takes to central mail collection facility in building.

Receives incoming courier and express packages and notifies recipient of arrival. Processes outgoing express packages using on-line system.

Arranges for courier service for local packages. Receives and distributes incoming faxes.

• Prepare and edit correspondence, reports, and presentations as needed. Files, retrieves, reviews, responds to and distributes documents and / or correspondence, which may be complex and confidential
• Provides travel coverage backup
• Runs errands, as required
• Provides administrative support to departments
• Assists with special projects, as assigned
• Schedules and coordinates meetings
• Attends meetings to take detailed minutes
• Handles confidential or sensitive information in a confidential manner
• Manage and maintain office supplies inventory, placing orders as needed
• Operates standard office equipment such as PC, facsimile, copier, and multi-line telephone

BENEFITS

• Medical (Company pays for employee 100%)
• Dental (Company pays for employee 100%)
• Vision (Company pays for employee 100%)
• Life / AD&D (Company pays for employee 100%)
• Short & long term disability (Company pays for employee 100%)
• 401k with 100% vested employer contribution
• Tenure bonuses
• Adoption assistance
• Paid parental time off
• Bereavement leave (including pets)
• Tuition / Training reimbursement
• Paid volunteer time
• Employee Recognition Awards
• A generous paid time off plan starting at almost 4 weeks a year for full time employees
• Wellness Reimbursement Program
• Life Flight Network Membership
• Dog friendly work environment

Allcandidates are subject to drug screening and background investigation.

Life Flight Network is an equal opportunity employer.

Last updated : 2024-06-08