Under the direction of the Executive Director, Administrative Services, the Facilities Coordinator performs general janitorial functions, some light groundskeeping duties, and a variety of preventative maintenance and repair tasks. Makes routine repairs to electrical, plumbing, and HVAC systems, and assists in coordinating major repairs, carpentry, and construction projects.

The Facilities Coordinator promotes and advances a safe workplace environment consistent with LifeWays’ mission and strategic objectives. Is a member of the safety team, and when not performing facilities duties, provides routine safety patrols, monitor cameras, and responds to priority incidents. Serves as a member of the Safety Committee. This position represents LifeWays in a positive, professional manner at all times.

Essential Functions

• Completes or coordinates repairs, maintenance, and preventative maintenance activities at the Hillsdale and Jackson offices as well as LifeWays-owned group homes in a prompt and professional manner.
• Maintains documentation and record of repair and maintenance activities, space utilization requests and, follow through communication(s).
• Performs ground maintenance functions such as shoveling snow, spreading salt, and other related tasks.
• Serves as Governance Floor Warden for safety purposes.
• Monitors cameras, reports incidents or activity to Executive Director, Administrative Services, as necessary.
• Effectively communicates environmental, safety, and health information to team members at all levels of the agency.
• Responds to priority incidents based on position coverage, completes related paperwork.
• Maintains and updates the master list of Room Occupants.
• Orders ID badges for vendors or employees through the LifeWays IT Help Desk program, as requested.
• Serves as backup to Customer Services for telephone assistance, and reserves meeting rooms as requested, including the specifications for required equipment, furniture formation, refreshments, etc.
• Maintains Space Utilization Request Tracking Log.
• Maintains regular and predictable attendance.
• All other duties as assigned.

NOTE: The lists of essential and additional functions are not exhaustive. They may be supplemented as necessary from time to time.

Physical Requirements/Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, bend, reach with hands and arms, to use hands and fingers to handle, or feel; to talk and hear; and frequently required to walk and move about the facility. The employee is occasionally required to; stoop, kneel, and/or crouch. The employee may lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Must be able to view records, documents, environmental conditions, and external factors. Work is performed in an office environment and with usual office equipment including computers and copiers. The noise level in the work environment is usually quiet. May involve travel to other locations/agencies/meetings. May require evening, weekend, holiday hours.

LifeWays vehicles are provided to employees for the purpose of transporting consumers; employees must possess a valid U.S. motor vehicle operator’s license and verification of an acceptable driving record. Personal vehicles may be used for company business when drivers meet the following: valid U.S. motor vehicle operator’s license and proof of personal vehicle insurance in accordance with guideline.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. The job description will be reviewed periodically as duties and responsibilities change with business necessity.

Preferred Education/Certification/Licensure

• Certification in electrical, plumbing or other applicable building trade areas.
• Associate’s degree in related field.
• Certification in either Fire, EMS, or Emergency Management.
• Prior experience in the military, court services, or security.

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