Associate Marketing Manager, Project Workflow

New York, NY / Orlando, FL

Full-Time / Hybrid (3x a week in our NY or Orlando offices)

WHO WE ARE

Lindblad Expeditions is the pioneer in the Expedition Travel space, from taking the first citizen explorers to Antarctica in 1966, to opening the Galapagos and Easter Island to tourism in 1967, to leading the first tourist expedition through the Northwest Passage in 1984, to launching our innovative partnership with National Geographic in 2004. Now taking nearly 25,000 guests per year to some of the world’s most remote and pristine locations on our fleet of 16 ships, we do whatever it takes to ensure our guests experience the “Exhilaration of Discovery”.

ROLE OVERVIEW

Are you a master of dynamic environments with an ability to wrangle a herd of cats into a well-coordinated team? Do you thrive on turning what may seem complex into perfect workflows? If so, we need your unique skills as our next Associate Marketing Manager, focused on Project Workflow. You will support a high-performing team of Marketing Managers ensuring every campaign runs like clockwork across four key business sectors.

In this role, you will be responsible for overseeing and optimizing the marketing workflow processes using Workfront, SmartSheets and other project management tools supporting a team of Product Marketing Managers and fast-paced creative department. The ideal candidate will have a strong background in marketing workflow management, excellent communication skills, and the flexibility to pivot in a quickly-changing environment. The successful candidate will focus on facilitating the most efficient workflows and ensuring tactical execution is carried throughout our workflow processes to keep projects on time and within budget.

ROLE RESPONSIBLITIES:

Project Management

• Utilize Workfront and SmartSheets to manage and track projects from kick off to launch.
• Oversee the production lifespan of multiple omni-channel campaigns at once.
• Assign tasks, set deadlines, and monitor project progress to ensure timely delivery.
• Support Product Marketing Managers and creative teams as they navigate workflow management, ensuring work is delivered on time and within the budget.
• Traffic projects through approvals, follow ups, and escalations with grace.
• Deftly manage a variety of tasks including calendaring timelines, tracking milestones and/or waterfall timelines, setting meetings, facilitating workflows, seeking approvals, and ensuring deadlines are met.
• Juggle multiple competing priorities and meet firm deadlines for traditional/print and digital marketing executions.

Team Coordination

• Coordinate with various departments to ensure alignment and effective communication.
• Facilitate regular team meetings to discuss project status, address issues, and plan future activities.
• Collaborate with cross-functional teams to ensure seamless project execution, supporting a variety of people with varying project management skill levels.
• Provide training and support to team members on workflow processes, tools, and best practices to drive efficiency.

MINIMUM REQUIREMENTS

• 2 years of cloud-based project management
• Strong service mindset and the ability to take direction from leadership
• Demonstrated ability to identify bottlenecks and create/implement solutions to improve productivity and efficiency
• Must be willing/able to work onsite 3x p/week in our NY or Orlando-area offices

PREFERRED QUALIFICATIONS

• Experience working inside a public company, moving robust and multi-faceted projects through a process
• Proven analytic mindset to solve for Yes!

COMPENSATION

$60,000 - $70,000 a year

This role is eligible for an annual bonus and benefits as described below.

The US base salary range for this full-time position is $60,000-70,000 bonus equity benefits. Our salary ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

OUR BENEFITS

• Travel benefits for employees and their family

• Voyage of Discovery trips for employees to travel as guests

• Health insurance including Medical, Dental, Vision

• 401(k) plan with employer match

• Long-Term Disability, Life & AD&D Insurance

• Flexible Spending Account (FSA) to be used for out-of-pocket medical and dependent care

• Pre-Tax Commuter Benefit

• 7-8 Paid Holidays

• 2-3 Floating Holiday Options (pro-rated per start date)

• Up to 15 days of vacation (pro-rated per anniversary year)

• Parental Leave

• Sick/personal days per city & state ordinance

• Pet Insurance discount

COMMUNICATION SKILLS

Using the English language, this person must have the ability to read, write, and comprehend policies, legal guidelines, correspondence, and memos. Must also possess the ability to effectively communicate--both in writing and orally--with a professional demeanor.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee will also be required to write and type. The employee is occasionally required to stand, walk, and reach with hands and arms.

COMPENSATION STATEMENT

Lindblad Expeditions determines the pay for positions using local, national, and industry-specific survey data. We evaluate external equity and the cost of labor/prevailing wage index in the relative marketplace for jobs directly comparable to jobs within our company. Our posted salary range is based on national data and may be refined for a candidate's region/town/cost of living.

For new hires, we strive to make competitive offers allowing the new employee room for future growth. Salaries will be based on the applicant’s location, level of experience, education, and specialized knowledge and skills. An employee/candidate with a stronger skill set will receive higher pay.

EQUAL OPPORTUNITY EMPLOYER STATEMENT

At Lindblad Expeditions, we simply could not do our work without the diverse kaleidoscope of humanity that creates and delivers our remarkable offerings across the planet. As a Company that respects and celebrates the inherent diversity in the places we explore, we recognize the need to mirror that same diversity and all the interconnected perspectives within our organization. We are committed to building a community of different genders, races, ages, sexual orientations, chosen identities, and countries of origin where every person brings their whole self to work and whose skills, talents, and abilities are valued. We believe we can explore further and in a more meaningful way by actively creating a more diverse and inclusive organization where everyone feels they belong.

Lindblad Expeditions is an equal opportunity employer. Individuals seeking employment at Lindblad Expeditions are considered without regard to race, sex, color, religion, national origin, age, disability, genetics, marital status, pregnancy, unemployment status, sexual orientation, citizenship status, or veteran status.