Living Beyond Breast Cancer is a national nonprofit organization whose mission is to connect people with trusted information and a community of support. By joining our team, you can make a difference in the lives of people in your community and across the country. For more information, visit LBBC.ORG.

LBBC is hiring a Manager, Administration who is responsible for overseeing the organization’s home office, supporting its technology and finance operations, and supporting its executive team. LBBC has 35 employees who work from the office and remotely. The organization is headquartered just outside Philadelphia in Bala Cynwyd, PA. This position is primarily in-office, with the opportunity to work from home several days per month.

KEY RESPONSIBILITIES

Office and Organizational Administration

• The Manager, Administration is the first point of contact for office visitors and callers to our main phone line. The candidate is responsible for day-to-day operations of the office and will oversee sharing of space and coordination of meetings.
• Oversee all mailing, shipping, and receiving for the organization.
• Oversee accounts for all office services, including shipping, copy machine, shredding, etc.
• Coordinate staff meetings, including virtual and on-site gatherings. Take notes during staff meetings and write up meeting minutes following the meetings.

Technology

• Track inventory of technology equipment assigned to staff.
• Administer various technology platforms used by staff throughout the organization; provide support to users regularly. Current platforms include: phone system, Teams, Zoom, Basecamp.
• Maintain portions of LBBC’s intranet, our online tool for sharing documents and information.

Administrative Support to Executive Team

• Coordinate meetings for the 5-member executive team.
• Support executive team in preparing for external meetings, including preparing electronic presentations and materials.
• Manage travel and expense reimbursements as needed.
• Support the executive team in managing LBBC’s board of directors: attend quarterly meetings and generate minutes; draft and distribute board communications; coordinate board and committee meetings.

KEY QUALIFICATIONS

• At least 5 years of experience in administrative and executive support, experience in a nonprofit organization desired
• High-level skills in current technology platforms: Microsoft 365, Microsoft Teams-based phone systems, Zoom, etc.
• Highly organized and task-oriented
• Outgoing people-person who can manage inquiries from LBBC’s constituents (people living with breast cancer), health care providers, donors and funders

• Ability to work independently and as part of a team, with strong organizational and time management skills
• Strong interpersonal and communication skills, with the ability to effectively communicate with internal and external stakeholders

SALARY RANGE AND BENEFITS

The salary range begins at $55,000 per year. LBBC offers a comprehensive benefits package including health insurance, 401(k) with organizational match, and paid time off.

Living Beyond Breast Cancer is an Equal Opportunity Employer. We respect and seek individuals of a diverse background and do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.