6 Executive Assistant and Events Coordinator Jobs in Minneapolis, MN
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Executive Assistant and Events Coordinator
$63k-82k (estimate)
Full Time | Insurance
3 Days Ago
Lockton is Hiring an Executive Assistant and Events Coordinator Near Minneapolis, MN
Your ResponsibilitiesDescription:
- Coordinates with all series offices for event and associate activity planning.
- Plans all Minneapolis office events including, but not limited to, office Christmas party for approximately 100 people.
- Facilitates internal & external communication utilizing workplace, LinkedIn, and other networking platforms.
- Provides back up support for main reception, local IT trouble shooting and document printing.
- Completes office errands, which may require driving.
- Composes and prepares a variety of correspondence, reports, and internal documents in support of producers existing and new business development activities.
- Conducts research of prospective companies and prepare executive prospect summaries.
- Performs data entry of contacts/prospects and perform mail merges for marketing mailings.
- Conducts follow-up calls to ensure information was received.
- Assists in coordinating the production of responses to requests for proposals (RFP’s) using internal and external resources.
- Receives, reads and is proactive in handling daily mail and email as directed by producer s , and initiates action on items requiring immediate attention.
- Meets with producer s as needed to provide update on current work assignments.
- Manages the new business production reports for producer s .
- Maintains files of correspondence and other records.
- Answers telephone, answers questions or refers calls to appropriate department or individual.
- Plans conferences and meetings.
- Actively manages CRM or related systems for producer s .
- Makes travel arrangements and various business appointments for assigned producers.
- Keeps calendar of appointments and suspense systems for producers as requested. Proactively helps producer s manage preparations for upcoming meetings.
- Process expense reports using knowledge of client/prospect activity and ensure timely reimbursement to the Producer.
- Protects the confidentiality of information learned by performing the duties of the position.
- Plans producer conferences and meetings.
- Bachelor’s degree in marketing, general business or equivalent education or experience preferred.
- Two years professional experience performing event coordination and executive-level sales support or similar administrative experience in a corporate environment.
- Proficiency in the use of Microsoft Office, including Word, Excel, PowerPoint and Access.
- Advanced skills with email and calendar systems such as Outlook.
- Experience with internet, including knowledge of LinkedIn, Facebook and other social media for the purposes of professional networking.
- Experience using a CRM system such as Salesforce (preferred.)
- Ability to organize and prioritize work and to meet deadlines.
- Organizational and time management skills to prioritize busy workload to meet time sensitive deadlines.
- Strong verbal, written, analytical and interpersonal skills.
- Firm, fluent grasp of the English language with high level verbal, written, listening, and interpersonal skills to interact with associates at all levels of responsibility.
- Demonstrated ability to instill confidence and comfort with co-workers.
- Ability to make decisions in compliance with established company standards of quality performance and service.
- Appropriately assertive personal presence to interface with clients, associates and other individuals, in both one-on-one and group situations, representing Lockton in the highest professional manner.
- Strong value of service to others.
- Ability to perform simultaneous multiple tasks with ability to respond and refocus quickly.
- Ability to travel by automobile and aircraft and to stay for more than one day and night in commercial lodging facilities.
- Ability to complete continuing education requirements as needed
- Ability to attend company, department, and team meetings as required, including industry training sessions
- Ability to comply with all company policies and procedures, proactively protecting confidentiality of Client and company information
- Ability to efficiently organize work and manage time in order to meet deadlines
- Ability to travel by automobile and aircraft
- Ability to use office equipment such as a computer, keyboard, calculator, photocopier, and facsimile machine
- Ability to work on a computer for a prolonged amount of time
- Ability to work outside of normal business hours as needed
- Legally able to work in the United States
Job Summary
JOB TYPE
Full Time
INDUSTRY
Insurance
SALARY
$63k-82k (estimate)
POST DATE
06/24/2024
EXPIRATION DATE
08/11/2024
WEBSITE
global.lockton.com
HEADQUARTERS
MC LEAN, VA
SIZE
1,000 - 3,000
FOUNDED
1966
TYPE
Private
CEO
KIM GREENBERG
REVENUE
$1B - $3B
INDUSTRY
Insurance
Related Companies
About Lockton
Lockton is an insurance brokerage firm that provides risk management, employee benefits consulting and retirement services for businesses.
Show more
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