Summary

Under general supervision, The Accounts Payable Coordinator will perform accounting tasks related to

efficiently maintaining and processing a high volume of accounts payable transactions in a paperless

environment.

Essential Duties Responsibilities

The position duties and responsibilities listed below describe the general nature and scope of work. Other

responsibilities, duties, and skills may be required and assigned as needed. These essential functions

require a consistent presence in the work environment on a regular basis, and regular attendance must be

maintained.

¦ Proactively manages business relationships with internal customers and assigned vendors to

ensure excellent customer service.

¦ Monitors Accounts Payable processes, submits improvement recommendations, and updates

accounts payable training material as needed.

¦ Apply appropriate accounting principles and methods in maintaining the fiscal records for the

agency.

¦ Review invoices and receipts by performing thorough research to determine status and resolve

discrepancies, if needed.

¦ Reviews expenditures to ensure they are reasonable, necessary, and within internal policies.

¦ Process invoices by manual entry, interface, or copy and paste function.

¦ Leads check run process on a rotating basis and submits the automated banking files.

¦ Researches and resolves vendor account issues.

¦ Ensure vendor discounts are taken as appropriate.

¦ Review and process employee expense reports.

¦ Maintains accounting ledgers by verifying and posting daily account transactions.

¦ Verifies vendor accounts by reconciling monthly statements.

¦ Provides accurate and effective document preparation and records management relative to the

accounts payable function in accordance with records retention policies and procedures.

¦ Provides accounts payable training to various departments within the organization.

¦ Documents completion of assigned tasks and updates tickler file.

Complete all duties as assigned or requested as outlined in operational and procedural

guidelines. These guidelines are maintained and issued in the event of an emergency situation

that arises at a property or any other location that serves our residents or employees.

¦ Participate in Trauma Informed Care (TIC) initiatives to include training, workgroups, project

assignments, etc., that are launched or implemented in order to achieve and/or maintain

certification as a TIC organization.

¦ Participate in initiatives to include training, workgroups, project assignments, etc., that are

launched or implemented in order to create awareness, foster, cultivate and preserve a culture of

equity, diversity, and inclusion.

¦ Recognize the significance of a data-driven organization that adheres to expanded policies and

practices in the area of data governance. Learn the distinct and different roles to include: Data

Trustees, Data Domain Stewards, Data System Custodians, Data Stewards, and Data Users.

Effectively collaborate with the various data roles as needed on a daily basis or in a project

capacity.

¦ Other duties as assigned.

Experience

Required

¦ Four (4) years of experience in high volume accounts payable processing in an automated

environment.

¦ Must have the ability to learn and use cloud applications such as the Google GSuite applications,

including but not limited to Google Chrome Browser, Gmail, Drive, Calendar, Docs, Sheets, and

Slides. Understand document sharing and collaboration in the cloud. Experience and proficiency

with Microsoft Office 365, cloud-accessible applications including but not limited to One Drive,

Outlook, Word, Excel, and PowerPoint, or MAC or PC desktop equivalent, is acceptable.

¦ Successful completion of a criminal history background check, education, and work history

verification, and drug screening test.

Preferred Education and Experienc e

¦ Ability to learn cloud technologies such as LucidChart for diagram, workflow and chart drawing.

Experience with Vizio or equivalent is acceptable. Basic understanding of Virtual Private Network

(VPN) access to connect to internal business systems.

License Certificates

Required

¦ Texas Class “C” driver’s license at the time of placement and insurable by the organization’s fleet

and liability insurance carrier.

¦ Must have the ability to earn certifications as required by assigned tasks.

Technical Skills

To perform this job successfully, the employee should have

¦ Knowledge of modern office practices, procedures, and equipment.

¦ Knowledge of interpersonal skills.

¦ Ability to work confidentially with discretion

¦ Ability to assure compliance with applicable policies, procedures, and governmental regulations.

¦ Ability to plan and organize work.

¦ Ability to operate a variety of office equipment and machines including computer terminals,

computers, and spreadsheet applications.

¦ Excellent data entry skills.

¦ Ability to establish and maintain cooperative and effective working relationships with others.

¦ Ability to work independently with little direction.

¦ Ability to meet schedules and timelines.

¦ Ability to communicate effectively both verbally and in writing.

¦ Ability to work respectfully and courteously with staff and the general public.

¦ Basic knowledge of office software, including Adobe PDF, Excel, Windows, Google Drive, and

Google applications.

Physical Demands

The physical demands described here are representative of those that an employee must meet to perform

the essential functions of this job successfully. Reasonable accommodations may be made to enable

individuals with disabilities to perform essential functions.

To perform this job successfully, the employee is frequently required to remain in a stationary position.

Daily movements include sitting, standing, operating computers and other office equipment, walking and

moving about the office and/or community property, and attending onsite and offsite meetings. The

employee must be able to complete data entry, utilize various portals, and communicate via email and

verbally via telephone. Will need the ability to walk large properties and climb stairs. The employee must

occasionally transport up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters

while performing the essential functions of this job. Reasonable accommodations may be made to enable

individuals with disabilities to perform essential functions.

Office Environment

¦ The noise level in the work environment is usually moderate.

¦ High level of interaction with external/internal clients.

¦ May be transferred or be required to work at different properties or sites for interim periods in

order to support business needs.

Outside Environment

¦ Subject to environmental elements when conducting visits to various sites or participating in

outside events.

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by federal, state or local law.