Job Summary:
The Executive Secretary will provide high-level administrative support to the Executive Director and other senior staff. Supervisory Responsibilities:
• May recruit, interview, hire, and train junior administrative staff in the department. Duties/Responsibilities:
• Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arranges travel and accommodations for executives.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned. Required Skills/Abilities: • Excellent verbal and written communication skills. • Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Education and Experience:
• High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
• At least four years of related experience required. Physical Requirements: • Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times. Salary $75,000-$77,000 annually