What You Will Do

The selected candidate will perform as a Professional Staff Assistant for the Project Management Resource Center (PMRC) in the Associate Laboratory Directorate for Infrastructure and Capital Projects (ALDICP). Reporting to the ALDICP Program Manager the PSA will function as a key member of the professional administrative support team enabling business and operational excellence in support of the directorate mission. We are seeking an enthusiastic, motivated, results-oriented professional to provide support in all aspects of the business, operational, and programmatic functions.

Work is conducted in a team environment that requires close cooperation, adaptability, taking initiative in completing tasks, and a willingness to provide support where needed. The successful candidate will maintain a professional office atmosphere and assume responsibility with minimal supervision, demonstrating accuracy and attention to detail, initiative, versatility, tact, and confidentiality in all matters. Must be a motivated performer capable of quickly changing focus, acting independently and comfortable with a broadly defined scope of work. Must be able to establish priorities for work completion according to deadlines, commitments, and schedules. May support special projects and initiatives. This individual will work closely with the PMRC Staff Operations Manager and other professional and administrative staff within the division. Must use discretion with sensitive matters and be able to work cooperatively in a dynamic and diverse office environment while maintaining a positive attitude, professional work atmosphere and a high degree of customer service.

Responsibilities include the following:

• Provide professional level guidance and high-level administrative management in all business and operational areas
• Serve as an advisor to management on a multitude of issues
• Support the Senior Director and members of his staff
• Reduce the administrative load of the management team
• Act as a resource and mentor to administrative support staff

What You Need

Minimum Job Requirements: Professional Staff Assistant 1 Salary Range, $63,200 to $99,000

• Proven competence in providing advanced-level administrative support and office management in a complex office environment by ensuring office coverage and schedule coordination, developing efficient and effective ways to organize, track and prioritize work, review, and prioritize incoming information, and make decisions regarding appropriate dispensation.
• Demonstrated experience providing calendar management, planning the logistics, managing schedule conflicts, and arranging for local and cross-organizations meetings.
• Demonstrated ability to develop networks effectively with other administrative staff and key contacts outside own area of expertise, both internal and external to the organization is key to success in this position. You will work in a team environment that requires close cooperation, adaptability, taking initiative in completing task, and willingness to provide support wherever needed.
• Demonstrated skills in organizing, prioritizing, and following through to completion on multiple tasks with minimal supervision, as well as the proven ability to work effectively under pressure of deadlines, interruptions and changing priorities with a high degree of accuracy and attention to detail.
• Demonstrated advanced experience with Lab-wide business systems (Oracle, Time and Labor, Concur/Travel, Ariba, Fieldglass) or similar including expert experience with Microsoft applications (e.g., Word, Excel, PowerPoint, and Outlook).
• Demonstrated skills and experience with travel requests, clearance processing, purchasing and procurement.
• Demonstrated experience making decisions with some guidance, researching, analyzing, and resolving complex problems, both independently and as a team member.
• Ability to work with staff of all levels internal and external to the organization. Requires the ability to work closely with the PMRC support team to facilitate actions and work toward shared success.
• Excellent record of dependability, availability, attendance, and punctuality and proven customer service skills.

Minimum Job Requirements: Professional Staff Assistant 2 Salary Range, $69,500 to $110,300

• Proven competence in providing senior-level administrative support and office management in a complex office environment by ensuring office coverage and schedule coordination, developing efficient and effective ways to organize, track and prioritize work, review, and prioritize incoming information, and make decisions regarding appropriate dispensation.
• Demonstrated expertise to serve independently as a primary resource for calendar management, planning the logistics, managing schedule conflicts, and arranging for local and cross-organizations meetings.
• Demonstrated ability to successfully use networks to effectively partner with other administrative staff and key contacts outside own area of expertise, both internal and external to the organization is key to success in this position. You will work in a team environment that requires close cooperation, adaptability, taking initiative in completing task, and willingness to provide support wherever needed.
• Demonstrated advanced skills in organizing, prioritizing, and following through to completion on multiple tasks with minimal supervision, as well as the proven ability to work effectively under pressure of deadlines, interruptions and changing priorities with a high degree of accuracy and attention to detail.
• Demonstrated expert level experience with Lab-wide business systems (Oracle, Time and Labor, Concur/Travel, Ariba, Fieldglass) or similar including expert experience with Microsoft applications (e.g., Word, Excel, PowerPoint, and Outlook).
• Demonstrated advanced skills and experience with travel requests, clearance processing, purchasing and procurement.
• Demonstrated advanced experience with tracking action items and deliverables for self and others, appropriate disposition of correspondence, receiving, transmitting, and safeguarding sensitive information, and composing, preparing, and editing routine and non-routine correspondence and reports.
• Demonstrated experience making independent decisions, researching, analyzing, and resolving complex problems, both independently and as a team member.
• Ability to work with staff of all levels internal and external to the organization. Requires the ability to work closely with the PMRC Support Team to facilitate actions and work toward shared success.
• Excellent record of dependability, availability, attendance, and punctuality and proven customer service skills.

Education Required for PSA-1:
The position typically requires a bachelor's degree and a minimum of two years of relevant experience, or an equivalent combination of education and experience. Those without a bachelor's degree will require 10 years of relevant experience.
Education Required for PSA-2:
The PSA-2 position typically requires a bachelor's degree and five years of relevant experience. Those without a bachelor's degree will require 13 years of relevant experience.

Desired Skills:

• Knowledge of the Infrastructure and Capital Projects Directorate
• Knowledge of LANL's administrative policies and procedures
• Experience as an Authorized Delegate Timekeeper
• Active Q clearance

Work Location: The work location for this position is onsite and located in Los Alamos, NM USA. All work locations are at the discretion of management.

Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Note to Applicants: Along with your resume, please include a detailed cover letter explaining how you meet each of the minimum requirements and any of the desired qualifications in order to be considered for an interview.
Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

• PPO or High Deductible medical insurance with the same large nationwide network
• Dental and vision insurance
• Free basic life and disability insurance
• Paid childbirth and parental leave
• Award-winning 401(k) (6% matching plus 3.5% annually)
• Learning opportunities and tuition assistance
• Flexible schedules and time off (PTO and holidays)
• Onsite gyms and wellness programs
• Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

No Clearance: Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-665-4444 option 1.