4 Administrative Coordinator 4(Office Manager) Jobs in Houma, LA
Louisiana Department of Health is Hiring an Administrative Coordinator 4(Office Manager) Near Houma, LA
The Louisiana Department of Health is dedicated to fulfilling its mission through direct provision of quality services, the development and stimulation of services of others, and the utilization of available resources in the most effective manner.
LDH serves as a model employer for individuals with disabilities.About this position:This position is located within the Louisiana Department of Health / Office of Public Health / Region 3-BRCO / Terrebonne Parish
Announcement Number: OPH/SP/196089Cost Center: 3262109003Position Number: 132349This vacancy is being announced as a Classified position and will be filled as a Probationary appointment.
AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
Managing Conflict: The ability to recognize and navigate disagreements in a rational, unbiased, and productive way.
Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
NOTE REGARDING THE ADVERTISED PAY: The actual starting salary depends on the education and experience of the selected applicant.Please click on the below links to learn more about each job level:
State Civil Service Job Information Finder
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
- Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
Shambrielle.Pooler@la.gov
LDH/HUMAN RESOURCES
BATON ROUGE, LA 70821
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-42Minimum QualificationsMINIMUM QUALIFICATIONS:
Three years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function of Work:
To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties.
Level of Work:
Advanced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.
Differs from Administrative Program Specialist--A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.
Examples of Work
This position serves as the Clerical Supervisor at the Terrebonne Parish Health Unit and oversees clerical operations to ensure efficient service delivery while maintaining strict confidentiality and accuracy in various administrative tasks. The unit provides vital records, nursing, and environmental health services.
Key Responsibilities:
Conduct outreach and support community events.
Provide citizens with information and resources about the health unit's services.
Organize, review and evaluate work assignments; rotate staff to ensure smooth clinic operations.
Provide clerical support as needed.
Submit various invoices to the parish for processing and payment.
Review and manage employees’ time and attendance for accuracy and enter data into the SAP program.
Maintain payroll files and conduct audits as directed.
Serve as Deputy Registrar of Vital Records, issuing certified copies of death certificates to funeral homes and ensuring the security of pre-numbered bank notes.
Maintain the supply and property inventory for the health unit, including purchasing equipment and supplies through LaGov and Louisiana LaCarte Procurement Card, and managing surplus property according to LDH/OPH guidelines.
Complete maintenance or rental contracts for the parish health unit.
Participate in annual budget preparation by compiling data and justifications for new or replacement equipment.
Report for duty during emergencies as required by the LDH Emergency Preparedness Policy.
Qualifications:
Strong interpersonal skills.
Ability to work in a fast-paced, multi-functional, and complex environment.
Proficiency in Microsoft Word, Excel, and Outlook.
Successful candidates will demonstrate the ability to effectively coordinate and perform administrative and clerical functions, ensuring the smooth operation of our clinics and maintaining accurate records and inventory.
Job Summary
Full Time
$49k-61k (estimate)
06/19/2024
07/12/2024
dhs.la.gov
Ruston, LA
<25
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The job skills required for Administrative Coordinator 4(Office Manager) include Confidentiality, Microsoft Word, Purchasing, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Coordinator 4(Office Manager). That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Coordinator 4(Office Manager). Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Coordinator 4(Office Manager) positions, which can be used as a reference in future career path planning. As an Administrative Coordinator 4(Office Manager), it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Coordinator 4(Office Manager). You can explore the career advancement for an Administrative Coordinator 4(Office Manager) below and select your interested title to get hiring information.
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Quotes from people on Administrative Coordinator job description and responsibilities
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Career tips from people on Administrative Coordinator jobs
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Step 3: View the best colleges and universities for Administrative Coordinator.
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