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Job Posting Title:
Staff Accountant 1

Position Type:
Professional / Unclassified

Department:
LSUAM FA - AS - AP - Invoice Processing - Purchase Orders (Jessica Hodgkins (00045747))

Work Location:
0217 Thomas D. Boyd Hall

Pay Grade:
Professional

Job Description:
This position is an entry level, professional position in the Accounts Payable & Travel division of Accounting Services. This position maintains the procure-to-payment audit function of special meals, including punch-out supplier invoices, direct charge invoices and expense reports. This position serves as the primary contact for special meals payments and questions, which requires proficiency in University Procurement Policies and Procedures to ensure compliance.
40% Responsible for the audit to payment process of special meals. This includes punch-out supplier invoices for America To Go, direct charge special meal invoices and special meal expense reports. Accounts for the required forms AS499, and guests lists. Provides assistance and responds to questions received from University departments and suppliers with regards to proper procedures to follow for special meals.
25% Maintains the enrollments and maintenance requests for the University procurement card (i.e. LaCarte) and for ePayables vendors by updating Bank of America's web-based system, WORKS; maintains and provides guidance for the electronic payments (i.e., ePayables and Paymode) workflow process which includes accounting for the report of new supplier elections, assigning the account numbers to the ePayables suppliers, and assisting with the enrollment of new ePayables suppliers.
10% Assists with the Athletic Book Billing process for the student book assessments and the Bookstore reimbursement. Assists with fiscal year-end processing related to direct charge payments. Assists with the reconciliation and recording of the fiscal year-end direct charge accrual process. Assists with the participant, refunds and royalty miscellaneous payments business process via the miscellaneous payments EIB.
10% Assists with the audits of direct charge supplier invoices and miscellaneous check requests to ensure compliance with University purchasing policies and procedures. Audits invoices for correct spend categories assigned to purchases to ensure accuracy of the University ledgers. Accounts for the accuracy of the supplier IDs assigned to direct charge invoices to ensure invoice payments are remitted to the correct supplier location. Reviews direct charge invoices for small dollar amounts to determine if the invoice can be paid with the LaCarte card.
10% Confers with the Office of Procurement Services and University departments to resolve problems resulting from procurement issues. Provides assistance and responds to questions received from University departments with regard to proper procedures to follow when making purchases via direct charge. Communicates with the Office of Procurement Services regarding supplier record changes, policies and procedures. Communicates with University suppliers pertaining to the payment of invoices, deductions taken, etc.
5% Provides backup services; performs other duties as assigned and assists with special projects and events assigned by the Assistant Director and Associate Director.
Minimum Qualifications:
Bachelor's degree in Accounting or closely related field with 24 accounting hours; 2 years of directly applicable professional experience can be substituted for 24 hours of accounting or 2 years of professional experience can be substituted for up to 9 hours of accounting.
Physical Qualifications:
This position requires the physical ability and eye-hand coordination necessary to use a computer terminal, calculator, copier, telephone, and other office equipment. This position requires the ability to sit in the same position for extended periods at a time (3.5-4 hours) using continuous hand motions when using a calculator or entering data into the computer system. Overtime may be required during year-end and/or at periods of high volume.
Additional Job Description:
Special Instructions:
A copy of your transcript(s) may be attached to your application (if available). However, original transcripts are required prior to hire.
Please provide three professional references including name, title, phone number and e-mail address.
For questions or concerns regarding the status of your application or salary ranges, please contact Jessica Hodgkins at jhodgkins1@lsu.edu or 578-1541.

Posting Date:
February 16, 2024

Closing Date (Open Until Filled if No Date Specified):
Additional Position Information:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N):
LSU is an Equal Opportunity Employer and SAME Agency:
LSU is designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management (hr@lsu.edu).
HCM Contact Information:
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.