Job Summary –

The Administrative Assistant facilitates the efficient operation of the business by performing a variety of clerical and administrative tasks.

Duties/Responsibilities –

• Handles account management in the Vista system including entries, spreadsheet data management and creating reports
• Updates plant mix pulls in a database
• Answers and transfers phone calls, screening when necessary and communicates effectively with customers and visitors.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings and appointments for managers
• Prepares agendas and schedules for meetings.
• Supports managers with organization of calendars including training schedules.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Performs other related duties as assigned.

Required Skills/Abilities –

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures such as recordkeeping and filing.
• Ability to work independently.

Education and Experience –

• Associate’s degree preferred.
• Three to five years of experience in an administrative role preferred.

Physical Requirements –

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift to 15 pounds at times.