Supplemental Information

Administrative Program Specialist A

• Pay Scale: AS613
• Position Number: R00094957
• Location: School of Renewable Natural Resources, Baton Rouge, LA
• Position Information: Coordinate all human resource functions for RNR – processing HRM forms for all personnel actions to include hiring, promotion, transfers, cross-charges, change in source of funds, job changes, salary increases, continuation of appointments Ad Comp, cost sharing, key personnel, and termination forms; process HiB1, J1, and OPT Visa paperwork; track President Aid & Work study students funding allocation; coordinate Onboarding process to include managing I9 verification process; coordinate payroll process for student workers, transients, and hourly employees.
• Minimum Requirements: A baccalaureate degree. For more information and substitutions contact www.civilservice.louisiana.gov or the AgCenter HRM office.
• Resumes will not be accepted in lieu of completing the work experience section of the application. Please list all work experience. Resumes will not be accepted in lieu of a completed application. You must include all relevant education and experience on your official application.
• Apply online at https://lsu.wd1.myworkdayjobs.com/LSU
• Remote work is not eligible for this position.
• Application Deadline: 7/3/2024 or until suitable candidate is identified.

The LSU Agricultural Center is a statewide campus of the LSU System and provides equal opportunities in programs and employment. An Equal Opportunity/Affirmative Action Employer.

Minimum Qualifications

Job Concepts

Function of Work:
To perform responsible, administrative functions in support of an organizational unit.
OR
To manage a specialized departmental or statewide program.
Level of Work:
Entry.
Supervision Received:
General from higher-level supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.
Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.
Differs from Administrative Specialist-B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.

Examples of Work

ADMINISTRATIVE FUNCTIONS
Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:
Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.
PROGRAM MANAGEMENT
Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.
Establishes, implements, and revises (as necessary) the program's standards and guidelines.
Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.
Performs certification and eligibility duties as it relates to the program.
Ensures program compliance to Federal and State regulations.
Administers contracts (such as property leases and service agreements) as they pertain to the program.
May supervise a small program support staff.
May require a special license and/or continuing education in the program field.
May serve as a member of a board or committee relevant to the program's mission.