What are the responsibilities and job description for the Vice President of Finance and Administration position at Luna Community College?
Compensation
110000.00
Compensation Type
Exempt
Employment Type
Regular
Scheduled Weekly Hours
40
Grade
E20
Department
Executive Team
Position Summary
Serves as the Luna Community College (LCC) treasurer and chief financial officer, charged with maintaining the fiscal integrity of the College. This position is responsible for the planning, implementation, and management of all financial activities, including business and strategic planning, budgeting, internal and external auditing, contract management, forecasting and negotiations for financial affairs and administrative services, including technology services, facilities and human resources. Develops short and long-term plans for the Finance and Administration (F & A) areas.
Duties & Responsibilities
ESSENTIAL JOB FUNCTIONS
EEO STATEMENT: LCC is an equal opportunity employer.
110000.00
Compensation Type
Exempt
Employment Type
Regular
Scheduled Weekly Hours
40
Grade
E20
Department
Executive Team
Position Summary
Serves as the Luna Community College (LCC) treasurer and chief financial officer, charged with maintaining the fiscal integrity of the College. This position is responsible for the planning, implementation, and management of all financial activities, including business and strategic planning, budgeting, internal and external auditing, contract management, forecasting and negotiations for financial affairs and administrative services, including technology services, facilities and human resources. Develops short and long-term plans for the Finance and Administration (F & A) areas.
Duties & Responsibilities
ESSENTIAL JOB FUNCTIONS
- Provides leadership, direction and management to all departments reporting to the Vice President of Finance and Administration.
- Promotes positive customer service and collaboration with internal College departments and external stakeholders.
- Manages or oversees fiscal and support services including accounting, budgeting, contract administration, contract and grants, payroll, facilities and administrative computing and information processing.
- Establishes, implements and reviews all formal finance related procedures for the institution.
- Oversees the College’s Chief Procurement Officer (CPO) and approves College purchases.
- Directs and manages functions related to the college’s financial resources, including debt management, internal auditing, cash and investment management, financial forecasting, budgeting, procurement, and preparing financial reports.
- Oversees human resources, including compensation structure, benefits, employee relations, training and performance management.
- Develops the annual budget in cooperation with designated College personnel and oversees the administration of the budget. Coordinates and oversees the auditing process.
- In the Workday system, approves financial transactions of the college, including but not limited to purchasing transactions, invoices, external contracts and budgetary activity.
- Oversees and manages internal and financial audit activity for the college.
- Coordinates with the Physical Plant Director regarding physical facilities planning, operations and maintenance, including utilities, energy conservation, grounds, capital planning, assets control and facility usage.
- Oversees safety and security planning and operations, including but not limited to environmental health and safety, security and emergency management, risk management, parking and traffic control.
- Coordinates all functions in areas of report to ensure optimum efficiency and compliance with appropriate laws, policies, procedures and oversight organization requirements.
- Assists operating units in defining strategies and developing plans to ensure continued growth and prosperity of the academic enterprise; interacts regularly with other administrators and college committees, coordinating data collection and analysis for planning, decision-making and resource allocations.
- Oversees pre-award and post-award grant functions, including grant development, implementation, execution, accounting and financial reporting.
- Ensures compliance with the law, regulations, policies and procedures.
- Serves as a member of the Executive Leadership Team and provides strategic recommendations to the President.
- Works with Federal agencies and is familiar with various federal regulations
- Prepares and presents reports to the Board of Trustees and conducts workshops as deemed necessary.
- Prepares and submits accurate and timely LCC financial reports to the NM Higher Education Department and other external entities.
- Establishes and develops relationships with senior management, external partners and stakeholders.
- Performs other duties as assigned.
- Master’s degree in business administration, Finance, Accounting or a related field and six years’ experience in finance, administration, or a related field is required or CPA with a minimum of six years’ experience in Finance, Accounting or related field or an equivalent combination of experience and education.
- Experience at the executive level in finance and administration in higher education is preferred.
- State Certified Procurement Officer’s certification is required or must obtain the required certification during the first six (6) months of employment.
EEO STATEMENT: LCC is an equal opportunity employer.
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