We are seeking an experienced Commercial Property Manager from the Richmond / Charlottesville, VA area to join the MacKenzie Management - Virginia Office team. This Commercial Property Manager will be responsible for overseeing the daily operations and management of a portfolio of commercial properties, including but not limited to Retail, Office, Hospitality, and Industrial Buildings, ensuring a high level of tenant satisfaction and operational efficiency. Must have 5 years of Commercial Property Management experience.

Physical Management Duties:

• Weekly site visits/inspections to check the general condition of the commercial property and create maintenance work orders.
• Initiate and oversee budgeted and emergency repairs; monitor for quality control and timely completion of projects.
• Provide direction to maintenance personnel and monitor staff activities; establish property specific policies and procedures.
• Make recommendations for repairs and/or deferred maintenance, with recommendations for corrective action.
• Oversee third party service contractors.
• Perform fire drills as required.
• Oversee tenant improvement work; attend progress meetings.

Financial Management Duties:

• Code and approve all vendor/contractor invoices for payment.
• Review monthly cash flow statements and prepare a written executive summary detailing actual cost variances to budget and noting any building issues.
• Attend monthly meetings with owner to review financial and physical status of the property.
• Prepare an annual operating expense budget plus capital budget.
• Monitor tenant improvement costs and allowance reimbursements.
• Prepare costs analyses as needed for specific expenses, i.e. electric usage.

Administrative Duties:

• Competitively bid all third-party contracts for routine building services, i.e. trash removal, HVAC, janitorial; award contract and administer.
• Prepare scope for repair work and competitively bid project; award work, prepare Standard Form of Agreement for work; monitor job and approve payment upon satisfactory completion.
• File incident reports with the insurance carrier for any accidents or incidents at the commercial property.
• File and administer insurance claims for property loss incidents.
• Prepare tenant estoppels for new leases and amendments.
• Implement preparation of new tenant package for new tenants.
• Prepare annual maintenance calendar and annual “Budgeted Repairs & Improvements” worksheet.
• Set up Job Cost in Yardi for all major repairs and tenant improvements.
• Read tenant leases; track landlord and tenant maintenance responsibilities.
• Update building policies and procedures as needed.
• Send out annual Hazardous Substance letters to tenants.
• Collect tenant insurance certificates and HVAC policies (if applicable).

Tenant Relation Duties:

• Meet all tenants and develop positive rapport.
• Perform “drop-in” visits when inspecting the commercial property.
• Respond to tenant requests and concerns in a timely and professional manner.
• Monitor tenant improvements for new tenants, perform walk-through with tenant at completion of improvements prior to turnover of space.
• Perform move-out walk-through with tenant when they are vacating the commercial property; prepare appropriate move-out form for tenant’s signature.
• Notify tenants of upcoming work or inspections in the building.

Job Type: Full-time

Pay: From $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Commercial Property management: 5 years (Required)

Ability to Commute:

• Charlottesville, VA (Preferred)

Ability to Relocate:

• Charlottesville, VA: Relocate before starting work (Required)

Work Location: In person