Job Title: Regional Office Coordinator 1

Duties: Regional Office Coordinator 1 - Hybrid, Arlington, VA

Primary Purpose:

To provide project and administrative support for a typically smaller office, under general supervision.

Responsible for a wide variety of duties and tasks to ensure smooth daily office operations, and is the main liaison between corporate and regional offices for many functions, such as Human Resources and Accounting.

Responsibilities are non-routine, requiring frequent independent judgment.

Needs thorough knowledge of regional operation's policies and procedures, as well as general knowledge of company policies and processes.

Has frequent contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Principal Duties and Responsibilities:

Orders office supplies.

Answer phones.

Handles incoming and outgoing mail (Shipments, paper and electronic).

Completes filing activities. Assists with project correspondence and proposals. Coordinates payment of material and supply invoices.

Conducts remote new employee orientation in the office. Coordinates Human Resource-related activities (I-9 Verifications, new hire paperwork etc).

Maintains regional and management calendars.

Provides proofreading and editing correspondence and reports. Composes routine or complex documents.

Creates presentations and spreadsheets.

Provides input regarding day-to-day office

Building Service Liaison

Front Desk reception/access control and greets visitors in the office.

Acts as liaison with landlord in leased/rented offices

Coordinate with professionals in other offices for events, training and other activities

coordination of events in DC including travel arrangements, materials, event plan, etc…it is really a coordination/scheduling effort.

Skills: Minimum Qualifications:

5 years relevant experience preferred.

Advanced skills in Microsoft Suite with an emphasis on Word and Excel

High School Diploma or equivalent required

Preferred Job Qualifications:

Technical editing/Proofreading

Microsoft Word Advanced

Microsoft Excel Advanced

Microsoft Power Point Intermediate

Electronic file storage system Intermediate

Financial Information Systems Basic

Project Management Systems Intermediate

Time Reporting Systems Information System Intermediate

Knowledge of budget process and tools Intermediate

Multi-tasking ability (Prioritize, Organize, and Schedule Work) Advanced

Problem Solving (Identify, Analyze, Research, Evaluate, and Resolve) Advanced

Human Relations Skills (Written, Verbal, and Client Service) Intermediate

Time Reporting Policies & Procedures Intermediate

Expense Reporting Policies & Procedures Intermediate

Regional Administrative Policies & Procedures Intermediate

Division Project Policies & Procedures Basic

Education: High School Diploma or equivalent preferred. Basic word processing and spreadsheet skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.