Title: Proposal Manager

Job Type: Full-Time

Location: Baltimore, MD / Norfolk, VA

Responsibilities:

• Actively involved in professional and community organizations, including the Society for

Marketing Professional Services (SMPS).

Analyze RFPs to prepare proposal outlines, ensuring compliance with requirements.

• Work with staff to develop standard and complex proposals, presentation materials, and

other marketing efforts.

• Assist in developing pursuit plans and client outreach activities ahead of RFP release.

• Coordinate, assemble, and prepare materials for client presentations and interviews.

• Create and develop responses to qualifications, ensuring schedules for proposals,

presentations, and other marketing materials are met and delivered promptly.

• Deliver high-quality documents and internal services.

• Ensure all proposal materials communicate the strategic vision for a given pursuit.

• Facilitate corporate marketing and proposal development processes, including go/no-go

decisions, marketing strategies, and the production of complex technical proposals.

• Gather content and research data on clients, competitors, markets, and corporate

experience.

• Handle production and arrange on-time delivery of SOQs/proposals.

• Produce SOQs and proposals, including editing, graphics, and digital and print reproduction

preparation.

• Ensure SOQ/proposal criteria compliance and maintain a list of relevant resources to

ensure compliant RFQ/RFP responses.

• Maintain scheduling and tracking systems for pursuit and proposal elements.

• Extract, categorize, and retrieve information related to clients, consultants, personnel,

projects, prior proposals, visuals, and mailing lists.

• Monitor online and print sources for industry-related market information.

• Distribute RFPs and RFQs for go/no-go decisions and track pre-submittal meeting

schedules.

• Prepare written and visual information for client presentations.

• Record and distribute notes from pre-submittal and public sector meetings.

• Represent the firm to clients, peer organizations, and business associates.

• Support marketing and business development activities, from client research to pursuit

management and proposal development.

• Utilize the Deltek Vision database to maintain company and contact information,

opportunity tracking, project information, and resumes.

• Work with the marketing and business development team to establish specific short-, near-,

and long-term activities and develop tracking and assessment systems.

• Perform special projects and other reasonable marketing-related duties as requested.

Minimum Qualifications:

• Bachelor’s degree: 8 years of experience recommended

• Recommended: Participate in mentoring; attend SMPS and other relevant industry

workshops; become familiar with SMPS Six Domains of Professional Services Marketing;

prepare to earn the Certified Professional Services Marketer (CPSM) certification

Other Required Knowledge, Skills, and Abilities:

• Solid visual sense and graphic design experience; proficiency in InDesign, Deltek, and

Microsoft Office Suite.

• Adaptable, organized, and flexible with competing deadlines; capable of multi-tasking,

coordinating multiple efforts, and prioritizing effectively.

• Able to align their role with the company’s mission and vision.

• Strong attention to detail.

• Excellent and thoughtful writing skills.

• Good time management skills, especially in deadline-driven AEC industries.

• Interest and awareness of best practices and industry trends.

• Knowledge of business/social etiquette and protocol.

• Experience with Deltek Vision or other CRM and asset management databases.

• Passionate about professional development and community-focused organizations (e.g.,

SMPS).

• Ability to provide input in creative brainstorms.

• Effective team player.

• Understanding of AEC marketing principles, proposal development, go/no-go process, and

business development functions.

• Proficient in SOQ/proposal production, including digital and printing/binding.

• Strong emotional intelligence; works well with various personalities and work styles.

• Collaborative mindset, understanding the interconnected nature of marketing and business

development.

• Able to work well under pressure.