6 Administrative Assistant; Legal Office Jobs in Valhalla, NY
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Administrative Assistant; Legal Office
$57k-72k (estimate)
Full Time
1 Week Ago
Madison Approach is Hiring an Administrative Assistant; Legal Office Near Valhalla, NY
Job Description
Job Description
Job Summary:
This is a long-term temporary assignment working on-site, Monday-Friday 8:30am-5pm paying $20-22/hr.
Under general direction, the Administrative Assistant performs administrative tasks for Department of Legal Affairs.
Responsibilities:
- Answer all incoming telephone calls for legal department and routes accordingly.
- Maintain multiple calendars of appointments, ensuring the attorney is apprised of all; appointments and changes, as well as matters requiring immediate attention.
- Perform all secretarial tasks for one or more Attorneys and some managerial staff, including correspondence, scheduling appointments and maintaining files.
- Prepare letters, memoranda, reports and summaries.
- Prepare contracts under the supervision of Legal Coordinator or Manager.
- Create and maintain excel spreadsheets for tracking of contract assignments.
- Maintain document management system to track and catalogue all signed agreements and approved documents for hospital network.
- Act as liaison between vendors and Legal Coordinator or Manager for all contracting matters.
- Gather appropriate material for execution of contracts for hospital network.
- Assist with execution of contracts on a daily basis and maintains appropriate contact with all internal departments for status inquiries on contracts.
- Prepare documents and correspondence for transactions under the direction of Legal Coordinator or Manager.
- Produce and format PowerPoint presentations for meetings.
- Collaborate with several internal departments on a daily basis.
- Gather appropriate material from administrative staff to respond to routine inquiries as appropriate.
- Process travel and expense forms for reimbursement.
- Open and screen mail, answer routine mail independently and routes other mail with background material as necessary.
- Maintain all files for legal department, ensuring that material is properly marked.
- Perform special and confidential assignments as required.
Requirements:
- Proficiency in Outlook and MS Word, to include advanced formatting and red-lining, is required; proficiency in Excel and PowerPoint is preferred.
- Ability to type at 35 words per minute.
- Ability to manipulate pdf documents and use associated software tools such as pdf Converter and Adobe Reader.
- Proficient grammar and writing skills to efficiently proof and edit documentation; strong attention to detail is essential.
- Proven ability to prioritize work and manage workflow; good multi-tasking and time management skills.
- Ability to work pro-actively and with little supervision.
- Ability to comprehend the varied activities of a large department sufficiently to handle the mass of items passing through a busy legal office. Discretion and client-centric skills.
- Recent grad with bachelors degree and/or 2 years experience as an administrative assistant
Job Summary
JOB TYPE
Full Time
SALARY
$57k-72k (estimate)
POST DATE
09/03/2024
EXPIRATION DATE
09/20/2024
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