17 administrative assistant Jobs in yonkers, ny
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Administrative Assistant
$53k-67k (estimate)
Full Time
1 Week Ago
Lighthouse Professional Services is Hiring an Administrative Assistant Near Yonkers, NY
Job Description
Job Description
Lighthouse Professional Services, a division of Staffing 360 Solutions group of companies, has been providing contract and direct hire talent to client companies, ranging from small businesses to Fortune 500 corporations for over 50 years. Our offices are in New York, Connecticut, and Massachusetts, and we work with clients across the country. Our management and recruiting teams are led by experienced industry professionals. We invest in excellent working partnerships, powered by people.
We are currently seeking an Administrative Assistant in Yonkers, NY.
As a (an) Administrative Assistant your day-to-day duties will consist of and may not be limited to:
Responsibilities:
- Establishing a procedural framework for identifying, collecting, distributing and filing the controlled documents for the Program. This involves writing and maintaining document control procedures and participating in the development and roll-out of document control tools, such as scanning hardware, computer software, file transfer system, etc.
- Database Management (KDMS, FMP & SAP)
- Ensure the information and management control system is implemented in compliance with the Client’s standard; and is updated to reflect revisions to those standards. Maintain awareness of new Client and/or Project initiatives that may impact the control or distribution of information on the project.
- Collaborate with Project Mangers to establish and maintain correspondence procedures and database integrity.
- Ensure the Project Team members are provided with adequate training and support to enable them to successfully use the procedure and systems in use by the Program. Proactively conduct “spot audits” and “host meetings” with Project Team to facilitate their understanding of and enhance their compliance to Document Control and project management procedures.
- Managing a group of Project Coordinators & Document Control Admin. Consolidate activities across all projects for the best efficiency by cross training and assignment.
- Provide Quality Assurance / Quality Control (QA/QC) audits of electronic Document Control files.
- Assists with policy discussions, including e-mail recording and retention, video recording and retention, etc.
- Provide an interface to IT Support for Document Control & Project Coordinator issues, which include process enhancements to existing software, developing recommendations for new hardware and/or software that may benefit the Document Control environment. In general, identify trends and recommend “best practices.”
- Manage department’s administrative purchases and process payments
- Perform all duties described in the job description for Supervisor of Document Control (XXXX)
- Perform additional assignments per management’s direction.
Qualifications:
- Prior demonstrated experience supervising a group of four or more Administrative Staff.
- Must have 7 years’ experience in related area as an individual contributor.
- Prior experience working in a manufacturing environment, closely with customers and suppliers will be highly regarded.
- Must be a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
- Proven accuracy, reliability and completeness in job accomplishment.
- Demonstrated success on the job, as evidenced by satis¬factory performance, acceptance of responsibility and growth in previous positions.
- Effective oral and written communication skills.
- Proven experience with Microsoft Office Suite, SharePoint and Windchill Project Links.
- Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a customer-service attitude.
DETAILS:
Duration: Temp Only
Location: Yonkers, NY.
Salary: $25-$28 Per/Hr.
Shift: 1st.
Qualified candidates are encouraged to apply immediately!
Please include a clean copy of your resume and salary expectations and any references.
Job Summary
JOB TYPE
Full Time
SALARY
$53k-67k (estimate)
POST DATE
06/30/2024
EXPIRATION DATE
07/17/2024
WEBSITE
lighthouseprofessionalservices.com
HEADQUARTERS
NORTH ANDOVER, MA
SIZE
100 - 200
FOUNDED
2001
TYPE
Private
CEO
ALISON FOGEL
REVENUE
$10M - $50M
INDUSTRY
Business Services
Related Companies
About Lighthouse Professional Services
Lighthouse is a recruiting firm that hires professional candidates on a permanent and contract basis for businesses.
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