Medical Records Coordinator

Responsibilities:

The primary purpose of your position is to maintain resident medical records and health information systems in accordance with current federal and state guidelines as well as in accordance with our Facility’s established privacy policies and procedures.

Administrative Functions:

• Assist in organizing, planning, and directing the medical records department in accordance with established policies and procedures.
• Assist the Facility medical personnel, as required.
• Develop and maintain a good working rapport with other departments within the Facility, to assure that medical records can be properly maintained.
• Retrieve resident records (manually and electronically).Deliver as necessary.
• Files/scan/upload information such as pogress notes, lab proratory reports, x-ray results, correspondence, etc., into resident charts.
• Collect, assemble, check and file resident charts, as required.
• Ensure incomplete records and charts are returned to appropriate departments or personnel for correction.
• Assist in developing procedures to ensure resident records are properly completed, assembled, coded, signed, indexed, etc., before filing.
• Ensure all residents records are coded, stored, completed correctly, and maintained in a confidential manner.
• Tracks and monitors release of discharge resident records and thinned records to interdepartmental personnel and physicians.
• Ensure physician orders are signed within a timely fashion.
• Maintain Credentialing and Privileging records for physicians.
• Assist the Quality Assessment and Assurance Coordinator in developing, implementing and maintaining an ongoing quality assurance program for medical records.
• Assist the Quality Assessment and Assurance Committee in developing and implementing appropriate plans of action to correct identified deficiencies.
• Participate in QA/QI meetings on a monthly and/or quarterly basis.
• Must adhere to all HIPAA requirements.

·Education:

Must possess a high school diploma or GED.

Experience:

• One (1) years’ experience in medical records.
• A working knowledge of medical terminology, anatomy, and physiology, legal aspects of health information, coding, indexing, etc., preferred but not required.