Our client is seeking a sophisticated and experienced Chief of Staff to provide high-level support to a company founder managing both personal and professional tasks with discretion, efficiency, and strategic insight.

The ideal candidate will serve as a strategic partner to the principal, overseeing complex projects, negotiating contracts, and ensuring seamless operations across all facets of the principal's life and work. This person thrives in a fast-paced environment, is detail-oriented and proactive.

This position is a five day/week on-site role located in Soho, New York.

Responsibilities:

• Serve as the principal’s primary point of contact and provide high-level support managing personal, household, and professional tasks with discretion and efficiency.
• Maintain an awareness of the executive's obligations to anticipate needs and proactively address potential issues.
• Oversee complex calendar scheduling, appointment setting, and sophisticated travel logistics.
• Plan and execute social gatherings, philanthropic events, and other special occasions, liaising with vendors and ensuring flawless execution.
• Oversee all aspects of household operations, including maintenance, inventory, security, and staff supervision, ensuring the home runs smoothly and efficiently.
• Negotiate contracts and agreements with vendors and service providers, ensuring favorable terms and high service standards.
• Support the management of household finances, including budgeting, invoice management, and coordination with financial advisors and family office personnel.
• Conduct research and manage high-level special projects as needed, providing strategic input and ensuring successful outcomes.
• Handle sensitive information and run confidential errands with the utmost care and discretion.
• Provide strategic support to the Principal's priorities and initiatives, contributing to decision-making and project management.
• Develop and implement systems and processes to enhance efficiency across personal and professional domains.

Qualifications:

• Minimum of 10 years of experience in assistant/household management roles, with 5 years of experience supporting a C-Suite executive or private principal.
• Exceptional organizational and leadership skills, adept at managing multiple tasks and projects in a fast-paced environment.
• Strong negotiation skills with experience in managing contracts and vendor relationships.
• Excellent written and verbal communication skills, demonstrating polish and professionalism with a wide array of external parties.
• Strong problem-solving skills and highly adaptable, with a strategic mindset and the ability to anticipate and address needs proactively.
• Trustworthy, reliable, discreet, and able to handle last-minute requests and changing circumstances with grace and efficiency.
• A self-starter who consistently executes at a high level, with the ability to inspire and manage a variety of internal and external parties.
• Spanish (conversational or fluent) preferred.
• Bachelor’s Degree preferred.

Schedule:

Generally, Monday – Friday, 9:00 am to 5:00 or 6:00 pm, with flexibility to work additional hours and weekend days as needed.

Compensation:

Base compensation of $180,000 - $200,000 with excellent benefits offered (annual discretionary bonus, fully paid healthcare, 401(k), PTO, paid holidays, etc.). The principal is committed to offering competitive compensation for the right candidate.

To Apply:

Please submit a resume and cover letter for consideration at www.mahlermatch.com; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates, as well as we know our clients, so we can make lasting, long-term placements.