Recruiting Opportunity Closes: 09.21.2024

Hourly Wage: $20.49

Hours Per Week: 40

Status: Non-Exempt / Full Time

Number of Positions: 1

Department: Administration

Position Title: Human Resources Assistant

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Application Instructions:

Complete the online job application, upload a resume.

To apply online go to: Human Resources Assistant

To apply in person go to 1865 Bill Frey Dr., Salem, OR 97305. Bring a resume and complete the job application provided to you. Incomplete applications will not be accepted.

Questions, contact Mary White at mary.white@usw.salvationarmy.org or call 503-798-4796. Ms. White is the sole point of contact for questions regarding this position.

Recruiting Accommodation Statement:

To obtain assistance with accommodations related to the American’s with Disabilities Act (ADA) concerning your application process, please contact 1-888-887-6528 or email thq.reporting.line@usw.salvationarmy.org, attention Eric Hansen or Sheila Jordan.

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Scope of Position:

The function of the Human Resources Assistant will assist the Human Resources Coordinator with the processing of personnel related documents, benefits, and programs with employees for all of the operations in Marion/Polk counties, including Administration offices, Kroc Center, Emergency Shelter and Family Services. This position provides general office support.

Knowledge, Skills, and Abilities Required:

Professional: The ability to work in a distinctively Christian environment. The ability to interact with co-workers and the public in a positive, professional manner in conformity with The Salvation Army Mission Statement. The ability to work with people of diverse backgrounds and circumstances. Able to work with limited supervision, and work in a team setting with other professionals. Exercise good judgment and comfortable taking initiative with projects.

Skills & Abilities:

Proficient with current Microsoft software computer programs including Word, Excel, e-mail, internet, and standard office equipment and systems. The ability to maintain a self-motivated and self-directed schedule, to address multiple projects in a timely manner, and to take projects from beginning through completion. The ability to be responsive and detail oriented. Effective interpersonal and written communications. The ability to type at least 40 words per minute.

Equipment: Telephone, computer, copy/fax machines, 10-key calculator.

Essential Duties and Responsibilities:

• Assist Human Resources Coordinator with preparing the paperwork for the hiring of employees.
• Use Doc-U-Sign to hire new employees
• Assist Human Resources Coordinator with all communications (verbal and written) this includes but is not limited to telephone, email, all types of mailings, and preparing various types of correspondences, forms, and reports as needed.
• Assist department supervisors in developing job descriptions when requested.
• Prepare recruitment announcements internal/external postings.
• Assist in maintaining the timecards of each employee.
• Assist payroll (DHQ) in making sure all timesheets are correct before sending them up.
• Assist in maintaining the personnel record keeping process to ensure access to and completeness of information regarding employees. Review employee vacation and floating holiday requests for employees.
• Be knowledgeable of employee insurance benefit programs, including medical, dental, short-term disability, and worker’s compensation insurances.
• Report and maintain information on workers compensation claims.
• All other duties as assigned.

In any position with The Salvation Army, it is impossible to predict the many requests and assignments that may be made on an employee. This is the case with this position. Flexibility and a cooperative spirit are crucial characteristics of the individual who holds this important position.

Physical Requirements:

• Must be able to perform tasks of a repetitive nature without diminishing performance.
• Must be able to walk, bend, stoop, squat, twist body, stand for short/long periods of time, kneel, push, pull, have sense of touch, reach, grasp with hands and fingers, lifting and carrying up to 20 pounds unassisted, climb stairs, close vision, distance vision, talk, hear, have-eye hand coordination, have manual dexterity, speak, and read, and working in noisy areas, as these movements are a regular requirement of this position.
• Must be able to sit for long periods of time in front of a computer screen.

Working Conditions:

Works on many projects at once in an open office environment with many interruptions and noise from ringing telephones, printer/copier, and walk-in-traffic. Frequent interruptions, multiple deadlines, and competing priorities. Frequent phone and in-person contact with people from diverse backgrounds who may be angry, hostile, confused, or frustrated.

Organizes projects, sets priorities, calculates, catalogues, inspects, analyzes, plans, comprehends, and cooperates with others, etc.

This position has access to confidential and private information. It is essential that confidentiality and privacy be observed.

Miscellaneous:

The candidate chosen for this position will be required to pass a criminal history information check. Conviction of a crime will not automatically preclude employment. The circumstances involved in the conviction(s) will be considered.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

Education and Work Experience:

• Education – Minimum of High School degree or GED equivalency. Associate Degree preferred.
• Work/Professional Experience – Five or more years of business office experience. or an equivalent combination of education and experience. At least 2 years in human resources preferred.

License and Certifications:

None.

Supervisor: Human Resources Coordinator – Mary White