ABOUT MAINLINE VENTURES:

Founded in 2023, Mainline Ventures is a rapidly-expanding strategy consulting firm specializing in B2B negotiations. We take a novel approach to negotiation; institutionalizing cutting-edge behavioral science techniques to drive scalable implementation through a series of engineered tools informed by real-time analytics. 

In under 12 months, Mainline has grown to serve over a dozen firms, securing millions of dollars in incremental value for our clients. While we have advised across all major industries, our professional backgrounds make us especially adept at supporting technical fields such as the Energy & Industrial sectors. 

Mainline provides strategy & negotiation expertise along three primary service lines: 

• Supply Chain Management / Strategic Sourcing
• Enterprise Sales
• M&A

POSITION SUMMARY:

We are seeking a Managing Executive Assistant/Operations Manager to provide high-level administrative support to our managing partners and oversee a team of consultants. This position will either be Denver-based hybrid or fully remote. The role demands exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The Managing Executive Assistant/Operations Manager will be a proactive problem solver with strong leadership and communication skills, capable of ensuring efficient operations and effective time management for our team.

KEY RESPONSIBILITIES:

Strategic Planning and Execution:

• Assist the Managing Partners & Consultants in setting strategic goals and driving execution across the organization.
• Streamline internal operations and help optimize current processes 

Executive Support:

• Manage and maintain executives’ schedules, including arranging meetings, appointments, and travel itineraries.
• Handle occasional incoming and outgoing communications on behalf of the executives.
• Coordinate and follow up on project timelines and deliverables.

Operations:

• Monitor and manage budgets, expenses, and accounts receivable

Client Success:

• Oversee our client onboarding process, manage and prioritize client request and ensure client satisfaction over the engagement process

Business Development:

• Assist in refining prospects and supporting sales efforts
• Help prepare content ideas and digital marketing campaigns to drive brand awareness

Internal Communication: 

• Serve as a liaison between the Partner’s and internal departments as the company scales, ensuring transparency and open lines of communication.

Meeting Coordination:

• Organize and coordinate meetings, conferences, and events.
• Prepare meeting agendas, take minutes, and distribute follow-up action items.

Travel Arrangements:

• Arrange domestic travel, including flights, accommodations, and transportation.
• Prepare detailed travel itineraries and ensure executives have all necessary travel documents.
• Manage expense reports 

Logistics Management:

• Maintain an organized filing system for paper and electronic documents.
• Liaise with vendors, contractors, and service providers as needed.

Special Projects:

• Assist with special projects and initiatives as required.
• Conduct research and compile data to support organizational decision-making.

Confidentiality:

• Handle sensitive information with the highest level of confidentiality and professionalism.
• Ensure compliance with company policies and procedures.

Qualifications:

• Bachelor’s degree in Business Administration or related field preferred.
• Minimum of 2 years of experience in an executive assistant or similar role and preferably with a management role before.
• Proficiency in GSuite, Hubspot, Notion, and/or similar SaaS tools.
• Exceptional organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to work independently and prioritize tasks effectively.
• Excellent interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Additional Information:

• This is a full-time position with competitive compensation and benefits.
• Occasional overtime and flexibility in working hours may be required.
• The role may require occasional travel.

Compensation and Benefits:

• We offer competitive compensation, commensurate with experience
• Opportunity to participate in profit sharing
• Health Insurance
• PTO and Holidays
• Flexible schedule - hybrid or fully-remote