The office assistant acts as the onsite ‘face’ of our company and ensures visitors receive a heartwarming welcome and prompt assistance. You will also coordinate all front desk activities, including calls, texts, and assisting our students and their families. You will also ensure our spaces are neat, professional, and in good repair. This is a part-time position not to exceed 15 hours per week.

As an office assistant, you should combine a pleasant personality with a dynamic professional attitude. Our ideal candidate can deal efficiently with complaints, is willing to solve problems, and has a solid customer service approach. Ultimately, you should be able to ensure our front desk provides professional and friendly service to our customers.

Responsibilities:

• Provide excellent customer support via phone, email, and in-person interactions
• Utilize Google Suite to manage calendars, schedule appointments, and communicate with team members
• Use Asana to assist with inventory needed for shows and coordinate tasks with others.
• Perform clerical duties such as filing, data entry, assisting instructors with copying/printing, and organizing paperwork
• Act as an event planner for company events or meetings
• Enter student registrations into the system accurately and efficiently
• Monitor stock and order office supplies
• Follow the company’s policies and security requirements
• Ensure our spaces are tidy and have all necessary equipment and material
• Twice annually coordinate our student showcases

Requirements:

• High School diploma or proven experience in an administrative or office assistant role
• Proficient in Google Suite and Microsoft Office
• Hands on experience with office machines (e.g. copy machines and printers)
• Excellent communication skills, both verbal and written
• Strong organizational skills with the ability to multitask effectively

Job Types: Part-time, Contract

Pay: $15.00 per hour

Expected hours: 10 – 15 per week

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person