members of the sales team, supporting our sales representatives and coordinating all sales-related activities such as pre-sales processes, coordinating and preparing proposals and calculating rates to help achieve our targets.

This is an opportunity to join a fun, supportive and highly skilled team while learning sales and marketing principles.

• Strong mathematical skills for the calculation of sales projects
• Ability to adapt to changing priorities with in a fast pace sales environment and work with different competing requests at one time
• Professional phone skills; strong Word, Excel, PowerPoint and Outlook skills
• Adapts quickly to changing environments and requests, fast learner
• Self-motivated to learn new skills and takes initiative quickly to solve problems and follow up with external/internal customers
• Uses creativity to solve problems for sales associates
• Intuitive to sales associates needs
• Ability to meet deadlines
• Exert sound judgment and discretion when communicating with internal/external customers

Duties and Responsibilities: Ability to do every aspect of the sales cycle in a timely and professional manner, including but not limited to the following: quotes, process new orders both lease and non lease, track shipments and provide administrative support via email and phone.
Quotes/Proposals:

• Prepare sales quotes and proposals for sales associates in a timely manner
• Responsible for the accuracy and completeness of each quote or proposal
• Responsible for collecting, evaluating and analyzing all the information needed to execute a quote or proposal accurately
• Communicate any requests or questions to sales associate regarding quote or proposal in a professional courteous manner

Process New Orders or Revisions:

• Generate new sales files
• Prepare new files based on customer’s purchase order at the request of the sales associate
• Insure that all orders are processed according to Malin standards
• Orders are turned around in 24 hours unless communicated otherwise by management
• Coordinate and respond to all requests made by sales team in a professional manner
• Responsible for file accuracy prior to file submission
• Process file revisions based on the request of the sales associate, customer or order entry
• Communicate professionally with sales associates and interdepartmentally when changes need to be made
• Complete changes in a timely manner
• Submit changes to all parties involved

Provide Sales & Administrative Support:

• Review any updates, quotes or new orders from previous day to check for accuracy and completeness
• Communicate with sales associate regarding any customer problems, issues or special requests
• Be a valuable liaison between sales associate and customer
• Communicate in a professional, courteous manner when updating sales associate on status of orders
• Initiate follow up phone calls to vendors and customers on orders recently placed
• Work closely with sales associate to deliver outstanding C1 customer service to all customers
• Work to alleviate sales associate’s paperwork to ensure he can devote his time to selling
• Be a valuable liaison between our A/R department and the customer’s A/P department
• Help with outstanding open receivables by providing invoices to customers
• CRM data management: Entering in prospects, updating client information and providing real time info to sales force when requested by phone or email.

Education/Experience:

High School diploma or GED; some college preferred

Malin is an Equal Opportunity Employer -- M/F/Veteran/Disability/Sexual Orientation/Gender Identity

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Paid training
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person