Join Our Team as an Administrative Assistant at the Medical Associates of Northwest Arkansas (MANA) Administration Office!

Are you ready to be the backbone of a dynamic administrative team? If you're proactive, resourceful, and thrive on professional autonomy, this could be your perfect role!

As our Administrative Assistant, you’ll support multiple leadership members, including your executive assistant supervisor. Your role will be dynamic, adapting to the team's priority initiatives. You’ll be the go-to person for ensuring smooth operations and efficient communication within the office.

What You'll Do:

• Interact and Connect: Engage with customers and staff at all levels, maintaining professionalism and confidentiality.
• Information Hub: Act as a conduit for information between callers and management, managing calls and messages effectively.
• Organize and Maintain: Keep site directory spreadsheets (Excel) updated and assist various departments as needed.
• Support Leadership: Provide backup for the executive assistant supervisor, set the office tone, and maintain a professional image.
• Coordinate Office Activities: Handle event scheduling, catering, visitor registration, conference room management, and office supplies.
• Run Errands: Occasionally run errands for recognition gifts and other tasks.
• Build Relationships: Foster inclusive and effective relationships with personnel at various levels.
• Adapt and Assist: Take on additional duties as requested by the executive assistant supervisor and leadership team.

What You'll Bring:

• Experience: 2 years in an administrative role, proficient in Microsoft Office tools (Outlook, Word, Excel, PowerPoint).
• Skills: Initiative, organizational prowess, and the ability to handle multiple tasks and priorities.
• Professionalism: Conduct yourself professionally, especially in face-to-face interactions with our physicians.
• Language Skills: Bi-lingual skills are a plus but not required.