Our client, a small, high-growth biotech start up, is seeking an organized, self-motivated, and team-oriented EA/OM, with a passion for keeping the show running and who thrives working in a fast-paced startup environment. In this role, you will provide administrative and operational support to our cross-functional R&D teams driving our drug discovery and development programs. As a member of a rapidly growing and very creative team, you will help us in our mission to improve patients’ lives and develop novel therapies.

Key Responsibilities:

Executive Support

• Scheduling, room booking, expense reporting, and arranging travel
• Coordinate catering for select meetings
• Provide administrative support for fundraise process

Human Resources

• Scheduling and supporting talent acquisition process including coordinating onsite interviews, soliciting candidate CDA’s
• Prepare offer letters and manage employee files
• Managing pre-onboarding process: ordering laptop, completing new user requests, scheduling onboarding schedule
• Conduct HR and benefits onboarding; process I-9 documents
• Benefits management: collaborate with broker and finance to assist employees with benefits registration and questions
• Support People and Talent consultant as needed for various HR projects

Contracts

• Assist with tracking CDA revisions and processing docusigns to relevant parties
• Support MSA and SOW redline review process

Vendor Management

• Collaborate with external finance team to approve invoices, process corporate card expenses
• Collaborate with benefits broker for open enrollment
• Collaborate with external IT team to manage day to day IT needs of team as well as special projects
• Track software licenses and renewals attached to corporate credit card
• Assist with facilities management as needed in incubator space

Team & Culture Support

• Liase with culture committee to plan monthly happy hour as well as 2-3 larger outings per year
• Serve as key resource to R&D team for questions regarding operations
• Office supply ordering as needed

Qualifications & Skills

• 7 years of operations experience with a minimum of 3-5 years’ experience in early-stage biotech start-ups
• Demonstrated ability to act with tact and to appropriately manage confidential information as needed for executive support and human resources support
• Exemplary ability to triage priorities and to communicate trade-off costs of shifting project priority rank
• Strong interpersonal skills, with the ability to build strong working relationships with cross-functional teams
• Adept at drafting clear and effective communications for external and internal audiences
• Creative and thoughtful problem solving
• Degree preferred

This role is 5 days onsite.