The Executive Sales Assistant provides high-level administrative support to the company’s Sales & Marketing Executive Leader and his Sales Leadership Team (SLT), assisting with the daily operations of the sales department. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion. The Executive Sales Assistant will also be responsible for coordinating sales activities, managing schedules, and supporting the sales team to ensure smooth and efficient operations.
Key ResponsibilitiesAdministrative Support:

• Manage and maintain the SLT’s calendars, schedule meetings, and arrange travel itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming calls and emails, responding on behalf of the Executive Leader when appropriate.
• Coordinate and facilitate customer interactions and follow-ups on behalf of the Executive Leader.

Data Management

• Coordinate and track sales activities, including lead management, sales reporting, and follow-up tasks.
• Compile and analyze sales data, generating reports and dashboards for the SLT.
• Maintain organized electronic filing system for easy retrieval of information.
• Ensure data integrity and accuracy in all sales-related databases and records.

Event Planning

• Assist in planning and coordinating sales meetings, conferences, and events.
• Handle logistics for sales events, including venue selection, catering, and materials preparation.
• Manage registration and attendee communication for sales events and meetings.

Special Projects

• Participate in special projects and initiatives as assigned by the Executive Leader.
• Conduct research and gather information to support sales strategies and decision-making.
• Collaborate with other departments to ensure alignment and effective communication.

Position Requirements Formal Education & Certification

• High School diploma or equivalency
• Bachelor’s Degree or an MBA desired

Knowledge & Experience

• 5 years supporting at the Sr Vice President level or higher
• Minimum of 45 wpm typing skills
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Proficient in Microsoft Office (Word, Excel, and Power Point), Adobe – MS Project experience a plus.
• A master in MS Outlook calendar management

Qualifications & Characteristics

• Strong organizational skills with a keen eye for detail.
• Exceptional adaptability in fast-paced environments.
• Effective verbal and written communication skills.
• Proficient conflict resolution abilities for productive outcomes.
• Maintains professionalism across diverse situations.
• Demonstrates leadership and earns trust from senior management.
• Consistently meets tight deadlines with ease.
• Exceptional grammar, spelling, and punctuation knowledge.
• Active listener and independent executor of instructions.
• Competent in writing, transcribing, and recording minutes.
• Skilled in delivering impactful presentations.
• Strong attention to detail and efficient task prioritization.
• Thrives under pressure, making sound decisions.
• Proactively solves problems and demonstrates emotional maturity.
• Highly resourceful, excels both independently and within a team.
• Forward-thinking, identifying and proposing solutions.
• Driven to enhance job accomplishments and add value.

Work Environment

• 40-hour work week =- available to work a hybrid schedule once training is completed (3 days in the office, 2 days remote)
• Weekend work assigned in advance
• Sitting for extended periods of time
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and other computer components
• May require occasional travel

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.