W2 Only - Local Candidates (So Cal) are encouraged to apply
Our direct client seeks a Workers Comp Admin Assistant to join their team in their HQ in downtown Los Angeles. The expectation is for this contract to run 6mos with likely conversion to direct hire by the client. They will be a hybrid schedule is a 44/36 starting as early as 7:00am – 4:45pm with every other Friday off.
Please note this position requires the successful completion of a background check, drug screen, and employment and education verification prior to starting work.
The Admin Assistant will work alongside the HR Analyst. The duties include monitoring the email inboxes for HR Medical, Accommodations and Workers Compensation. Forward escalated requests to Analyst or Manager as needed. Assist with the Medical Surveillance program by handling the medical screening for pre-employment, annual exams, and follow-up appointments for safety-sensitive, commercial drivers, and van pool staff for all MWD locations. Will provide general administrative support which includes heavy invoicing, reviewing, reconciliation, and redacting confidential information and working with accounting staff to ensure payments. Send out forms and template letters via DocuSign, then download PDFs for files. Handle the filing for the team, which includes both paper and electronic files.
CONFIDENTIALALITY & PROFESSIONALISM is required. The admin will work with confidential documents daily including DOT drug testing, medical exams, ADA Accommodations and Worker’s Comp claims.
Prior experience is a must. The admin is needed to support the overall medical surveillance by coordinating the medical screening exams, assisting with the DOT, overseeing drug testing and COVID tracking for the client to remain compliant.
The candidate must have experience in HR Medical and Worker’s Comp Screening.
Know processing: Invoices (heavy) and HR database (i.e., Oracle).
OneDrive, MSOffice, DocuSign, Adobe Pro and HR database, as well as intermediate knowledge: MSOffice (EXCEL), Adobe, DocuSign.
A high school diploma or general education test (GED) and 6 years of relevant experience; or associate degree from an accredited college or university in a related field and 4 years of relevant experience; or bachelor’s degree from an accredited college or university in a related field and 2 years of relevant experience.
If qualified and interested in this opportunity, please reply with a Word version of your updated resume.
Include a Note About Any CalPERS Experience - Y/NPlease put JPC – 6943 in the subject line.
No Sponsorship / W2 Only / No third-party candidates considered for this position.
Local candidates (So Cal) are encouraged to apply.