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Position Summary

The Information Technology (IT) team has an opening for an Advanced Administrative Assistant supporting the Refining IT group.

The candidate must be able to handle multiple organizational needs and priorities in a calm, professional, confidential, and confident manner.

The successful candidate will be a highly self-motivated individual with strong organizational, interpersonal, and forward-thinking demeanor.

The candidate must be a team player and eager to work with, support and back up other administrative assistants within the IT organization.

Key Responsibilities

• Perform administrative routines which include setting up meetings, scheduling conference rooms, ordering supplies, and updating organizational documents.
• Maintain leaders’ appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
• Make informed decisions regarding leader’s availability when scheduling appointments. Keep leaders apprised of action items, messages, and relevant business issues, both internal and external.

May prepare meeting agendas and / or scribe minutes.

Create and format documents such as correspondence, presentations, memos, reports from rough drafts, making changes in grammar, punctuation, or spelling as needed.

Routinely handles sensitive, confidential information.

• Interact with both external and internal contacts through written, electronic, telephone and face-to-face communication politely and professionally.
• Organize programs, events, meetings, and conferences by arranging facilities and caterers, issuing invitations, coordinating speakers, and controlling the event budget.

Events may be local, corporate, or involve external stakeholders.

Maintain office, copier, and mail supply inventories for assigned areas. Maintained by checking stock to determine inventory level;

anticipating needed supplies; evaluating new office products; placing and expediting orders; and verifying receipt of supplies.

• Act in a relief capacity for other administrative support.
• Coordinate events on and off-site for various internal and external stakeholders.
• Act as a point of contact for vendors and participants involved in events.
• Prepare expense reports and purchase orders timely and proactively.
• Maintains strict confidentiality when handling sensitive material.
• Handle data entry or processing activities as needed.

Education and Experience

• High School Diploma or GED required. Associate degree or equivalent in business administration or related field preferred.
• Minimum of 5 years of administrative assistant experience
• Experience supporting a high-level leader or multiple leaders preferred
• Proficiency in Microsoft Word, PowerPoint, and Excel required.
• Proficiency with Concur or other business travel software for business expense processing is required. Willing to learn other software applications.

Skills

• Possesses organizational / prioritizing, attention to detail, communication, customer service, and analytical skills.
• Strong interpersonal skills and a preference for collaboration, including proven success working with others; ability to work with high-profile individuals internally and externally.
• Exceptional grammar and written communication skills
• Capacity to handle significant responsibilities with minimal supervision.
• Strong attention to detail

Education and Experience

• High School Diploma or GED required. Associate degree or equivalent in business administration or related field preferred.
• Minimum of 5 years of administrative assistant experience
• Experience supporting a high-level leader or multiple leaders preferred
• Proficiency in Microsoft Word, PowerPoint, and Excel required.
• Proficiency with Concur or other business travel software for business expense processing is required. Willing to learn other software applications.

As an energy industry leader, our career opportunities fuel personal and professional growth.

Location : Findlay, Ohio

Findlay, Ohio

Additional locations :

Job Requisition ID : 00012616

00012616

Location Address : 539 S Main St

539 S Main St

Education : Associate

Associate

Employee Group : Full time

Full time

Employee Subgroup : Regular

Regular

Marathon Petroleum Company LP is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without discrimination on the basis of race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, reproductive health decision-making, age, mental or physical disability, medical condition or AIDS / HIV status, ancestry, national origin, genetic information, military, veteran status, marital status, citizenshipor any other status protected by applicable federal, state, or local laws.

If you would like more information about your EEO rights as an applicant, .

If you need a reasonable accommodation for any part of the application process at Marathon Petroleum LP, please contact our Human Resources Department at .

Please specify the reasonable accommodation you are requesting, along with the job posting number in which you may be interested.

A Human Resources representative will review your request and contact you to discuss a reasonable accommodation.Marathon Petroleum offers a total rewards program which includes, but is not limited to, access to health, vision, and dental insurance, paid time off, 401k matching program, paid parental leave, and educational reimbursement.

Detailed benefit information is available at .The hired candidate will also be eligible for a discretionary company-sponsored annual bonus program.

Equal Opportunity Employer : Veteran / Disability

Last updated : 2024-07-02