The Marcy Houses Memorial Scholarship Fund (“MHMSF”) is a 501(c)3 organization that provides scholarships and mentoring to post-secondary students who reside in Brooklyn’s Marcy Houses. The organization also engages in significant community outreach related to its mission. MHMSF seeks a part-time Executive Assistant to provide administrative and project support to the Program Administrator. 

The Executive Assistant will be a part-time hourly employee. This virtual position will provide for up to 10 hours per week at $20 to $25 per hour. This is a temporary position.

Qualifications: Relevant experience is a must with a proven ability to work independently with excellent attention to detail. Proven proficiency with Microsoft Office applications (Excel, Word, PowerPoint), Gdrive applications, Asana, Calendly, Canva and MailChimp must be shown.

The Executive Assistant will be involved to some degree in each of the following:

1. Metrics:  Compile program metrics and present insights, findings and progress.
2. Research: Identifying resources that can further support students. Research and compile information from the Census and other reports for economic and educational data to contextualize the environment.
3. Grant Reporting Support: Update grant tracking spreadsheet. Compile reimbursement invoices for DYCD grant. Draft reports required by donors.
4. Community Outreach: Update and refine physical and email address listings and social media links for schools, community organizations and workforce development organizations. Connect on social media with the same list on a consistent schedule.
5. Meeting Coordination:  Schedule meetings, send reminders, manage Zoom set-up.
6. Project Management: Follow-up on tasks related to key projects and monitor tasks assigned to others – send reminders as necessary.
7. Mentoring Program Support: Review Gdrive for monthly reports and send follow-up emails as necessary. Identify resources for the Summer Bridge program and other workshops.
8. Communications & Email Management:  Respond to emails, support email marketing campaigns. Clean up and categorize emails.

Qualified candidates should submit a resume and cover letter that addresses why you’re interested in the position, how your experiences relate to the job qualifications and responsibilities, and why you would like to work for the Marcy Houses Memorial Scholarship Fund.

Application materials should be combined into a single pdf file and sent to info@marcyscholarship.org with “Exec. Assistant - YOUR NAME” in the subject line.

• Deadline to apply: June 21, 2024