Marin Academy seeks an assistant to partner with our Learning Services Office. Over the year, the Assistant will spend approximately 10 hours per week in learning services, largely on-campus.

The Learning Services Office Assistant is a part-time position responsible for helping maintain and support the work of our Learning Services Office. This role contributes to the support of our students with diagnosed learning disabilities as well as our students with diagnosed medical and/or mental health conditions that require accommodation(s) and support. Through our work and relationships with students, students develop self-awareness, self-advocacy, independence, and metacognitive skills that serve them throughout their academic careers and beyond.

The following includes some of the primary responsibilities of the position in Learning Services:

Standardized Testing

• Works with the Director of Learning Services (DLS) and Associate Director of Learning Services (ADLS) to manage applications for accommodations to ACT and SAT for all LD students. In response to a denial of accommodation(s), coordinate with our families to submit appeal materials.
• In collaboration with DLS, ADLS, and our College Counseling Office, communicates with MA families around practice SAT/ACT testing.
• Works directly with the Assistant Director of College Counseling and representatives from Compass Testing to coordinate and manage accommodations for practice ACT and SAT testing.
• Works directly with families to coordinate and manage weekend “special” SAT and ACT accommodations and testing and assists with proctoring as needed (approximately 4-6 times a year).
• Keeps students and parents informed about standardized test dates and deadlines to apply for accommodations.

Learning Services Office

• Works with DLS and ADLS to collect new psychoeducational evaluations from incoming/transfer students and coordinates our departmental authorization form process.
• Works with DLS and ADLS to coordinate placement day accommodation(s) approval
• Assists in maintaining electronic and other files for students with learning disabilities and/or medical conditions in our database system.
• Work with the school Registrar to maintain our LS lists in MyMA (in Blackbaud SMS).
• Manages mass communication documents to parents from the LS office.
• Maintains our confidential accommodations list: this includes collecting medical authorization forms from all LS families and checking periodically to ensure that all LS evaluations and medical records are current.
• Manages billing from outside vendors, including psychologists and tutors.
• Maintains up-to-date referral information for evaluating psychologists, educational therapists, executive functioning coaches, tutors, and other therapists.
• Coordinates with DLS and ADLS to share confidential records with our consulting psychologist in preparation for our intake questionnaire process.

Transition to College

• Prepares and shares electronic copies of all evaluations and profiles for students in preparation for graduation.

In addition to the duties listed above, Marin Academy expects the following of each employee: adheres to Marin Academy policies and procedures; works in a safe manner; performs duties as workload necessitates; maintains a positive and respectful attitude; communicates regularly with supervisor about department issues; demonstrates efficient time management and prioritizes workload; demonstrates regular and consistent attendance and punctuality; meets department productivity standards; participates in MA events as needed or required; and completes other duties as assigned.

REQUIREMENTS:

• Bachelor's degree required
• Previous employment as an office assistant preferred
• Previous experience as a testing coordinator strongly preferred
• Excellent written and verbal communication skills required
• Strong attention to detail required
• Excellent interpersonal skills required

Marin Academy is an independent, college preparatory high school located in the San Francisco Bay Area in San Rafael, CA with an enrollment of 450 students with academic talent, interest in the arts and athletics, and a passion for a multitude of issues. Our students come from San Francisco, the East Bay, and Sonoma in addition to Marin County. Marin Academy has a block schedule in which classes meet every other day for 75-minute periods. Salary Range: $26.00-$31.00/hour.

Marin Academy’s mission statement “asks every individual to think, question, and create in an environment of encouragement and compassion, and challenges each person to accept the responsibilities posed by education in a democratic society.” Marin Academy is an equal-opportunity employer committed to excellence through diversity. For more information about Marin Academy, please visit our website ().

Please submit résumé and letter of application to:

Rebecca Gustin

Director of Learning Services

rgustin@ma.org

Job Types: Full-time, Part-time

Pay: $26.00 - $31.00 per hour

Expected hours: 10 per week

Grade levels:

• High school

Schedule:

• Monday to Friday

School type:

• Private school

Ability to Relocate:

• San Rafael, CA 94901: Relocate before starting work (Required)

Work Location: In person