Salary : $74,193.60 - $99,403.20 Annually
Location : Salem, OR
Job Type: Full-time Regular
Job Number: 460-2024-1
Department: Business Services
Division: Facilities Management
Opening Date: 05/13/2024
Closing Date: Continuous
FLSA: Exempt
Bargaining Unit: 02
This recruitment has been reopened for additional applicants and will remain open until filled. If you have already applied for recruitment# 460-2024-1 you do not need to reapply. New applicants are encouraged to submit applications as soon as possible as this recruitment may close at any time without further notice.
Marion County Business Services is seeking a Maintenance Supervisor to join our team. We are currently looking for a skilled and experienced Maintenance Supervisor to join our team. If you have a strong background in maintenance and a passion for leading a team, we want to hear from you. As a Maintenance Supervisor, you will play a crucial role in ensuring the smooth operation of our facilities. If you are a motivated individual with excellent leadership skills and a commitment to excellence, we encourage you to apply for this exciting opportunity.
GENERAL STATEMENT OF DUTIES
Provide supervision to the staff that maintains and repairs county facilities; perform oversight and supervision of repair work on heating and refrigeration units and other physical plant equipment.

SUPERVISION RECEIVED
Work under the supervision of the Facilities Program Manager or designee who outlines operating policies and reviews work for conformance to standards through direct observation and regular meetings.

SUPERVISION EXERCISED
Exercise full supervision over employees engaged in the maintenance and repair activities of county facilities; participate in the selection of new personnel; provide for training; evaluate performance and recommend personnel transactions.
Typical Duties - Duties include, but are not limited to the following

Supervisory Responsibilities:

• Hire and train maintenance technicians and tradesmen.
• Prepare weekly maintenance schedules, allocate work, and establish performance standards.
• Meet with campus lead workers weekly to address work order issues and ensure each campus has what is needed to perform optimally.
• Conduct performance evaluations that are timely and constructive.
• Handle discipline and termination of employees in accordance with county/department policy.
• Maintain professional working relationships with Maintenance workforce.

Daily Operations:

• Oversee the countywide day-to-day operations of the maintenance team.
• Evaluate systems or facilities to determine maintenance or repairs that need to be performed (heating, ventilation, fire inspections, plumbing, etc.).
• Assess building systems and work orders to plan work assignments and project schedules.
• Ensure maintenance and repair work are completed correctly and in a timely manner.
• Establish and maintain positive and professional working relationships with coworkers, customers, other agencies, and the public.

Countywide Oversight:

• Inspect equipment and facilities periodically to determine problems and necessary maintenance.
• Ensure adherence to quality and health standards and safety regulations.
• Implement and ensure compliance with building codes and ADA requirements.
• Communicate with Department management, County personnel, lessees, regulatory agency personnel and vendors in person, via telephone, written communication, and e-mail.
• Participate in coordination of projects (e.g., renovations, repairs, etc.)
• Analyze and coordinate maintenance team services.
• Contribute to the development of the Maintenance budget.
• Provide direction and assistance regarding compliance with department policies and procedures.

Other Job Functions:

• Comply with department and county policies, procedures, and regulations.
• Access, interpret, and input information in computer systems.
• Interpret Auto Cad drawings, construction blueprints, and specifications.
• Assist Maintenance employees on projects, as needed.
• Respond to a variety of locations as needed.
• Maintain regular work attendance, punctuality, and needed CJIS clearance.
• Safely operate hand and power tools.
• Commute between facilities in a timely manner.
• Follow oral and written instructions.
• Other duties as assigned

Requirements for the Position
EXPERIENCE AND TRAINING

1. Associate degree in a mechanical field or business management; AND
2. Five years of experience in building operation and maintenance including three years of supervisory experience; OR
3. Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.

SPECIAL REQUIREMENTS

• The finalist for this position will be required to pass a criminal history background check, including finger printing; however, conviction of a crime may not necessarily disqualify an individual for this position.
• Must possess a current driver's license in the applicant's state of residence and an acceptable driving history. Marion County will obtain a copy of the driving record for all qualified applicants from Driver and Motor Vehicle Services and review the driving record according to the Marion County policy and procedure for Driving on County Business. The policy can be found at:
• Must possess and maintain proof of personal automobile liability insurance at a minimum in the amount required by Oregon Law (ORS Chapter 806).
• This assignment is not represented by a union.
• This is a full-time position, which is not eligible for overtime.
• Typical Work Schedule: Monday through Friday, 6:30 A.M. - 3:30 P.M. with flexibility depending upon the needs of the department.
• 24-hour Response Must be available to perform response duties during an emergency.

KNOWLEDGE, SKILLS, AND ABILITIES
Thorough knowledge of principles, practices and methods of building operations, including the heating, cooling, and electrical systems found in large office buildings and corrective maintenance of them.
Considerable knowledge of mechanical equipment and materials used in the operation of large commercial or public buildings, principles of preventative maintenance. Working knowledge of construction management and computer programs such as word processing, computer management system (CMMS) and other specialty programs.
Ability to plan and organize work; perform from written and oral instructions; communicate effectively in both oral and written form; maintain cooperative relationships with department officials, other county personnel, tenants, and subordinates; convey information in a timely and clear manner; develop and maintain internal and external customer satisfaction parameters; supervise employees and coach for optimum performance; understand and exhibit sound preventative maintenance skills; identify, report and/or correct malfunctioning equipment; seek out opportunities to improve the maintenance, security and efficiency of county facilities; analyze problems and determine appropriate actions with available alternatives; operate a computer; operate a motor vehicle.
PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education.
VETERANS' PREFERENCE
Applicants are eligible to use Veterans' Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015. Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.
DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
  • Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

• In addition to one of the above documents, Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at
Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.
Marion County offers a generous benefits package to regular employees working 50% or more of the regularly scheduled work week and their eligible dependents. Temporary employees and part-time regular employees working less than 50% of the regularly scheduled work week are not eligible for benefits.
For a summary of benefits, For a complete and detailed overview of the benefits package for management and supervisory employees, , and select Management Benefits from the left menu or Management Employees from the page links.
Benefits are defined based on position and are approved by the Marion County Board of Commissioners.
01

In order to receive credit for your supplemental questions, your answers must be supported by details in the education and/or work experience section of your application form. "See resume" is not an acceptable answer. Do you understand this statement?

• Yes
• No

02

Please indicate years of experience in supervising and managing a team of workers to perform projects and tasks.

• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 4 years
• 4 years to 10 years
• Over 10 years
• None of the above

03

Please specify the place(s) of employment where you gained the work experience listed in the previous question. Write NA in the box if this question does not apply to you. Experience listed in this answer must be supported by the work experience section of your application. "See resume" is not an acceptable answer.
04

Please indicate years of experience with hiring and disciplining employees.

• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 4 years
• 4 years to 10 years
• Over 10 years
• None of the above

05

Marion County has four campuses to maintain. This position is a "Working Supervisor" position, which means you will balance administrative responsibilities with assisting in the maintenance of the facilities. What steps would you take to set up a work plan for each campus?
06

Please specify your level of knowledge with planning and leadership abilities.

• Less than 1 year
• 1 year to less than 3 years
• 3 years to 5 years
• Over 6 years
• None of the above

07

Please specify your level of knowledge with the use of computers and databases.

• Less than 1 year
• 1 year to less than 3 years
• 3 years to 5 years
• Over 6 years
• None of the above

08

Please specify your level of knowledge with Inspecting facilities and determine problems and necessary maintenance.

• Less than 1 year
• 1 year to less than 3 years
• 3 years to 5 years
• Over 6 years
• None of the above

09

Please specify your level of knowledge with preparing weekly maintenance schedules and allocating work.

• Less than 1 year
• 1 year to less than 3 years
• 3 years to 5 years
• Over 6 years
• None of the above

10

Please specify your level of knowledge with recruiting/hiring and training maintenance technicians.

• Less than 1 year
• 1 year to less than 3 years
• 3 years to 5 years
• Over 6 years
• None of the above

11

Please specify your level of knowledge with supervising tradesmen.

• Less than 1 year
• 1 year to less than 3 years
• 3 years to 5 years
• Over 6 years
• None of the above

12

Please specify your level of knowledge with maintaining building systems (heating, ventilation, etc)

• Less than 1 year
• 1 year to less than 3 years
• 3 years to 5 years
• Over 6 years
• None of the above

13

Please specify your level of knowledge with technical knowledge of building systems.

• Less than 1 year
• 1 year to less than 3 years
• 3 years to 5 years
• Over 6 years
• None of the above

14

Please specify your level of knowledge with understanding budgeting and performance management.

• Less than 1 year
• 1 year to less than 3 years
• 3 years to 5 years
• Over 6 years
• None of the above

15

Please specify your level of knowledge with Inventory monitoring.

• Less than 1 year
• 1 year to less than 3 years
• 3 years to 5 years
• Over 6 years
• None of the above

16

Please specify your level of knowledge with coordinating projects.

• Less than 1 year
• 1 year to less than 3 years
• 3 years to 5 years
• Over 6 years
• None of the above

17

Please specify your level of knowledge with adhering to OSHA and other safety regulations.

• Less than 1 year
• 1 year to less than 3 years
• 3 years to 5 years
• Over 6 years
• None of the above

Required Question