Position Purpose (Summary)

The function of this position is to:

• Manage the processes required to provide accurate and timely financial reporting to the owner and key people as directed
• Responsible for directing and/or performing A/P, A/R, Payroll, HR, Tax (deposits and reporting) functions, and managing office staff
• Maintain adherence to company policies, practices, and procedures by all employees
• Review of processes to insure proper checks and balances throughout the operation with a focus on the financial aspects

Office/Accounting Manager Responsibilities/Duties/Functions/Tasks

• Purchase supplies and equipment as authorized by management
• Monitor office supply levels and reorder as necessary
• Tag and monitor fixed assets
• Pay supplier invoices in a timely manner
• Take all reasonable discounts on supplier invoices
• Pay any debt as it comes due for payment
• Monitor debt levels and compliance with debt covenants
• Issue invoices to customers
• Collect sales taxes from customers and remit them to the government
• Ensure that receivables are collected promptly
• Record cash receipts and make bank deposits
• Conduct a monthly reconciliation of every bank account
• Conduct periodic reconciliations of all accounts to ensure their accuracy
• Maintain the petty cash fund
• Issue financial statements
• Provide information to the external accountant who creates the company’s financial statements
• Assemble information for external auditors for the annual audit
• Calculate and issue financial analysis of the financial statements
• Maintain an orderly accounting filing system
• Maintain the chart of accounts
• Maintain the annual budget
• Calculate variances from the budget, and report significant issues to management
• Comply with local, state, and federal government reporting requirements
• Process payroll in a timely manner
• Provide clerical and administrative support to management as requested to customer (both internal and external) service
• Have a good working knowledge of our products and services being offered which may require additional study and training both on and off site
• Establish goals and objectives as they relate to the position, along with a plan of action to attain or exceed set goals
• Regularly review, monitor, and report progress against goals
• Communicate effectively with associates, superiors, vendors, and customers
• Possess superior interpersonal skills.
• Must be able to work under time constraints, budgetary limits, and pressures
• Efficiently manage his/her time and schedules
• Constantly be learning through training from suppliers, trade shows, seminars, independent study, and other employees
• Clean, neat, professional appearance with no visible tattoos while working, on duty, or wearing company apparel
• Work and drive safely, and be able to recognize and avoid dangerous situations
• Complete other duties as assigned