Description :

Administrative Assistant

The primary areas of focus of this position are our internal & external customers. Clients & colleagues should always be treated in a welcoming, courteous and respectful manner.

An Administrative Assistant needs to have excellent communication skills, strong computer aptitude, and exhibit a willingness to do what is necessary to get the job done.

Your goals. Your ambitions. Your definition of success. At MMA, we believe nothing should stand in your way of making these a reality.

As an MMA colleague, you’ll get personal and professional development opportunities, a driven and entrepreneurial team-oriented environment, and leaders at all levels who are committed to maintaining high levels of colleague engagement.

As a part of Marsh McLennan (NYSE : MMC), the world’s leading professional services firm in risk, strategy, and people, MMA colleagues are part of a network of resources and expertise that sets our organization apart from the competition.

Applicants must be within driving distance to the Huntsville, AL office to be considered for this role and have the ability to be in the office Monday- Friday.

What can you expect?

• Opportunities for personal and professional growth and development.
• Colleagues at MMA Southeast don’t simply work together; we challenge each other to push further, think smarter, and love what we’re doing together.

Our shared purpose is to be there for our clients in the moments that matter.

We will count on you to :

• Sort incoming mail & distribute according to office procedures
• Pick-up outgoing mail around office, sort and apply proper postage for USPS shipping
• Maintain office supplies, printed materials, and kitchen / break area supplies
• Operate office equipment (copiers, printers, scanners, etc.) and assist others when problems arise
• Answer phones & transfer calls to the appropriate parties
• Greet visitors, assist, and direct guests appropriately based on nature of business
• Assist various departments with special projects as needed
• Operate office voicemail system and assist others as needed
• Help keep lobby areas and meeting rooms ready for use & prepare for meetings as needed
• Assist with calendar for meeting rooms and training area
• Help process incoming checks according to company guidelines
• Access Carrier websites, download, and distribute documents according to office procedures
• Assist with client document deliveries in town
• Provide support to Office Administrator, and assist with other admin team tasks, as needed

What you need to have :

• Excellent phone & interpersonal communication and customer service skills
• Excellent organizational skills with ability to prioritize duties
• Multi-tasked and detail oriented with ability to self-check for accuracy
• Must have excellent computer skills and be proficient with MS Office applications
• Ability to learn the Agency Management Computer System (Sagitta & ImageRight)
• Must be able to work independently and as part of a team

What makes you stand out :

• 1 to 2 years experience preferred
• A shared commitment to MMA company values : Integrity, Collaboration, Passion, Innovation, Accountability

What is in it for you?

• Medical, dental & vision insurance
• K and company match program
• Company-paid Life and Disability offerings
• Employee Stock Purchase Plan (ESPP)
• Generous Paid Time Off (PTO) programs
• Paid Parental Leave
• Volunteer paid time off (VTO)
• Career mobility
• Pet insurance
• Employee Resource Groups (ERGs)
• Continuing education and training opportunities

MMA encourages all its colleagues to pursue dreams without limits. We promote curiosity and creativity. We gain new insight from diverse thinking and take risks on new ideas.

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients.

We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams.

We further believe a business culture that supports a healthy, safe work environment does so by offering the right benefits, programs, policies and opportunities to keep colleagues engaged and productive including : health and welfare, tuition assistance, K, employee assistance program, volunteer opportunities, and other programs.

Our organization is no exception. MMA was named a Top Workplace for cultural excellence in the areas of professional development, DE&I practices, and employee well-being.

Marsh McLennan and its Affiliates are EOE Minority / Female / Disability / Vet / Sexual Orientation / Gender Identity employers.

MMASE

Last updated : 2024-06-13