Description

JOB SUMMARY

The Institutional Data Analyst in the Office of Institutional Effectiveness (OIE) is pivotal in driving the university's use of data for evidence-based strategic planning, policy-making, and decision-making processes. The primary responsibility of this position is to collect, analyze, and interpret data about multiple aspects of the university's operations, including enrollment, academic performance, retention, graduation rates, student services, faculty, and other institutional metrics. The Institutional Data Analyst will proactively collaborate with the information technology (IT) and the registrar's office to champion systematic data processing using consistent definitions and standards. Additionally, the Institutional Data Analyst will develop and manage enterprise systems for data visualization and reporting to elevate institutional research and serve as an integral component of a cross-university team of administrators and staff to efficiently disseminate relevant data to various stakeholders from a centralized data repository. This position demands strong analytical skills, meticulous attention to detail, and the ability to communicate complex data findings clearly and effectively.

ESSENTIAL DUTIES AND RESPONSI­­BILITIES

• Data Collection and Management:
  • Gather and maintain data documentation and definitions from internal and external sources.
  • Establish and maintain databases/ data systems and enterprise systems for assigned tasks and department functions.
  • Develop expertise in external and public data sources (i.e., IPEDS) related to higher education.
  • Identify, investigate, and work to resolve data quality issues to ensure accurate reporting of information.
  • Assure the validity and quality of university data submissions to external agencies and systems.
• Data Analysis and Interpretation:
  • Conducts quantitative and qualitative institutional data analyses across various domains.
  • Interprets data trends, identifying insights, and preparing comprehensive reports.
  • Conducts descriptive and inferential statistical analysis, interprets findings in the institutional context, and writes analytical summaries and technical memoranda.
  • Develops interactive visualizations and dashboards to enhance analysis and effectively present data findings.
• Assessment Tools Design and Administration:
  • Designs and implements various assessment tools to gather data on student experiences, satisfaction, and outcomes.
• Institutional Research:
  • Participate in academic and administrative program reviews.
  •  Assist in preparing reports for accreditation, compliance, and other regulatory requirements.
  •  Contribute to developing key performance indicators (KPIs) for various university functions.
  •  Stay current with optimal practices and emerging trends in data analytics and institutional research.
• Teamwork and Support:
  •  Provide technical support and training on data-related tools and methodologies to university staff and faculty.
  •  Work with IT to optimize data systems for institutional research needs.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The r­equirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong analytical and problem-solving skills.
• Written and verbal communication skills to correspond with staff, faculty, administrators, and external agencies.
• Presentation skills, including presenting to large groups and through visual displays of quantitative information.
• Ability to work independently with minimal guidance.
• Ability to collaborate and coordinate as a team member with various individuals.
• Organizational and project management skills.
• Ability to manage sensitive and confidential information and materials.
• Commitment to diversity, equity, and inclusion in a higher education institution.
• Knowledge of higher education policies, procedures, and data reporting requirements.

EDUCATION AND/OR EXPERIENCE

• Bachelor's degree in Data Science, Statistics, Mathematics, Computer Science, or a related field. Master's degree preferred.
• A minimum of 1-3 years of experience in data analysis, preferably in a higher education or institutional research setting.
• Expertise with statistical analysis software (e.g., SPSS, SAS, R) and data visualization tools (e.g., Tableau, Power BI).
• Proficiency in SQL, database management, and Microsoft 365 applications.

About the University

SEE YOURSELF HERE

Located on a beautiful, seven-acre campus in Fullerton, California, MBKU is an independent, private, non-profit, accredited educational institution. MBKU is home to the Southern California College of Optometry, the School of PA Studies and College of Pharmacy. MBKU owns and operates three health care centers at their clinical teaching facility, Ketchum Health, providing a vision center and PA medical clinic practice in Orange County and second vision center in Los Angeles.

A TRADITION OF EXCELLENCE SINCE 1904

In 1904, Marshall B. Ketchum, MD, opened the Los Angeles School of Ophthalmology and Optometry in Los Angeles. Dr. Ketchum was a visionary entrepreneur and prominent leader in the optometric profession. He made very significant and long-standing contributions in his field of care, in California and throughout the nation.

In the early ‘70s the College moved to its current home in Fullerton, CA and was renamed Southern California College of Optometry. But even the pioneering Dr. Ketchum could not have envisioned his school would grow to become Marshall B. Ketchum University, an independent, private, non-profit, accredited educational institution encompassing multiple disciplines.

BE AT THE FOREFRONT OF HEALTH CARE EDUCATION

Marshall B. Ketchum University offers career opportunities that will put you at the forefront of health care education. You will be provided with learning and advancement opportunities, as well as a culture that recognizes the importance of fun, employee appreciation and a work-life balance.

Our mission is to educate caring, inspired health care professionals who are prepared to deliver collaborative, patient-centric health care in an interprofessional environment. By joining our family, you can help us reimagine the future and inspire future health care leaders.

BENEFITS

See our website under Employment for more details regarding benefits of working for MBKU (www.ketchum.edu). MBKU is an equal opportunity employer; requirements are subject to possible modification to reasonably accommodate individuals with disabilities.'

NON-DISCRIMINATION STATEMENT

MBKU is committed to providing an environment in which all individuals are treated with respect and professionalism. In accordance with applicable federal and state laws, it is University policy to prevent the unlawful discrimination against students, applicants for admission, employees, applicants for employment and patients requesting treatment on the basis of race, color, national origin, sex, disability, age or any other characteristic protected by applicable law. The University also prohibits sexual harassment and harassment on any of the above bases (please refer to the Title IX page for more information).