Summary of the Position:

 HRIS Assistant work closely with HRIS supervisor about the employee data and HR system. Accuracy and time sense are the foundation of the HR service

Job Responsibilities:

• Completes system data entry transactions pertaining to employee’s personnel file. (i.e.: Hire, performance reviews, employee documentation, user security requests, etc.)
• Maintain employee personnel records to ensure they are current and accurate.
• Audit transactions in HR Systems on a regular basis to review data accuracy and compliance.
• Create standard or ad-hoc reports out of HR data systems as needed. Participate in the creation of new queries and reports as needed.
• Assist with the support of all aspects of Human Resources as it relates to data requests, including but not limited to data availability, feasibility of requests, ad-hoc reports, and technical support.
• Maintains working knowledge of wage rates, FTEs and general HR practices.
• Supporting HRIS supervisor about KRONOS system projects.
• Taking care HR department’s mails with time sense.
• Perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
• Adhere to organizational and department-specific confidentiality, policies, and standards
• Other signed tasks.

Requirements:

• At least one-year hands on experience with HRIS positions. KRONOS experience will be very helpful but not required.
• English and Japanese bilingual is required for this hiring.
• California Employee on-boarding and termination process experience, basic knowledge of E-verify, and final paycheck supporting documents preparation knowledge are required.
• Excellent organizational, analytical, and problem-solving skills with strong attention to detail and experience analyzing large, complex datasets.
• Integrity and the ability to manage confidential information with a high level of discretion
• Excellent time management skills with a proven ability to meet deadlines
• Proficient in Microsoft Office suite, especially World, Excel, and Outlook.
• Must be punctual.

Certificates & Licenses:

• California State Driver’s License

Language Ability:

• Speak, Read and Write English fluently is must
• Japanese or Spanish bilingual skill will be plus

Work Environment:

• Indoor (Artificial Lighting; Air Conditioned)
• Outdoor (Store parking area, and/or travel between stores)
• Noise Level is moderate

Physical Demands:

Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0-2.5 hrs./day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 – 5.5 hrs./day).

C (Constantly) Occupation requires this activity more than 66% of the time (5.5 hrs./day)

Other Physical Requirements:

• Vision (Near, Distance, Color, Peripheral, Depth Perception)
• Sense of Sound (Hear oral communication and buzzers/alarms)