A multinational law firm is seeking a motivated and detail-oriented Legal Administrative Assistant to join its Palo Alto office! The successful candidate will provide comprehensive administrative support to our legal team, ensuring the efficient operation of the office.

This is a non-exempt position with a hybrid work schedule.

Responsibilities:

• Prepare, proofread, and format legal documents and correspondence.
• Assist with the organization and maintenance of case files, both electronic and physical.
• Manage attorney calendars, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Provide administrative support for various office tasks, including data entry, photocopying, and scanning.
• Communicate effectively with clients, court personnel, and other parties involved in legal matters.
• Perform other administrative tasks as required to support the legal team.

Requirements:

• High school diploma or equivalent; bachelor’s degree preferred.
• Minimum of 3 years of experience as an administrative assistant in a legal environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal research tools.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Professional demeanor and the ability to maintain confidentiality.
• Familiarity with legal practice management software is a plus.

* If you meet the qualifications described above and are interested in applying for this role, please click to apply or email your resume directly to sheree@matfar.com